Executive Recruitment Coordinator

Job Description Position Summary The University of Missouri System seeks a highly organized and service-oriented professional to support executive recruitment efforts across our four public university system. This role partners closely with executives/hiring leaders, search committees, and external partners to deliver efficient, high-touch recruitment operations supporting system-wide leadership hiring needs. The Executive Recruitment Coordinator manages multiple concurrent searches while ensuring a professional candidate experience, consistent processes, and effective coordination across complex stakeholder groups. This position plays a critical role in supporting successful hiring outcomes through strong project management, communication, and operational execution. Key Responsibilities Coordinate full-cycle recruitment operations for leadership and critical staff searches across the University of Missouri System. Serve as a key point of contact for candidates, search committees, hiring leaders, and external partners, ensuring timely communication and a professional experience throughout the search process. Manage end-to-end interview logistics, including scheduling, travel coordination, and both virtual and on-campus interview experiences involving multi-level stakeholder groups. Support search committees by preparing materials, organizing candidate information, and tracking feedback to ensure efficient and well-coordinated decision-making processes. Partner with the search recruiter and hiring leaders to ensure recruitment activities are executed consistently and aligned with established processes and expectations. Coordinate and monitor external search firm engagements and vendor relationships, including tracking deliverables, managing timelines, and supporting fiscal responsibilities such as invoice review and timely payment processing. Develop and maintain recruitment communications, templates, and reports to support transparency and effective coordination across stakeholders. Manage updates to UM System Executive Search / search websites and oversee the campus search website content management and updates throughout life of each search. Develop, process, and track internal Memorandums of Understanding (MOUs) for search engagements, ensuring accurate documentation, timely approvals, and coordination and tracking of associated payments in alignment with service expectations. Administer operational support to the Senior Director of Recruitment as needed, to include calendar management, travel, meeting agenda and materials development and preparation. Enhance and maintain centralized recruitment resources (Recruitment Toolkit SharePoint site) to support self-service access to information and reduce administrative burden across the system. Utilize AI-enabled tools (e.g., Microsoft Copilot and similar technologies) to streamline administrative workflows, enhance communication, and improve operational efficiency. Contribute to continuous improvement efforts through development of standard operating procedures, toolkits, and streamlined processes that support scalability and consistency. Maintain strict confidentiality across all candidate, committee, and institutional information. Core Competencies Full-Cycle Recruitment Coordination Talent Acquisition Operations Candidate Experience & Communication Interview Scheduling & Logistics Applicant Tracking Systems (currently PeopleSoft/Oracle) Hiring Manager & Committee Support Search Firm & Vendor Coordination Reporting & Talent Pipeline Tracking Microsoft 365 (Copilot, SharePoint, Teams, OneDrive, Word, Excel) AI-Assisted Workflow Optimization Process Improvement & SOP Development Minimum Qualifications A Bachelor's degree or an equivalent combination of education and experience and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary Preferred Qualifications Key Skills and Qualifications Strong organizational and project management skills with the ability to manage multiple priorities and deadlines simultaneously. Excellent written and verbal communication skills, with the ability to interact effectively with a wide range of stakeholders. High level of professionalism, discretion, and commitment to confidentiality. Proactive, detail-oriented, and solutions-focused approach to work. High level of proficiency in Microsoft 365 (including Teams, SharePoint, OneDrive, Word, Excel) and virtual meeting platforms such as Zoom. Experience supporting recruitment, project coordination, or related functions in a complex organizational environment preferred. Anticipated Hiring Range Salary Range: $60,944 - $75,000 annually Grade: GGS-11 University Title: Administrative Consultant I Application Materials Resume & cover letter Sponsorship Information Employment visa sponsorship is not available for this position. Shift Monday - Friday, 8am-5pm Benefit Eligibility This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at Equal Employment Opportunity The University of Missouri is an Equal Opportunity Employer. To request ADA accommodations, please call the Director of Accessibility and ADA at View phone number on click.appcast.io. #J-18808-Ljbffr University of Missouri-Columbia