Construction Project Administrator

Share Share Email Post Share Company: Floyd Construction Corporation Job Title: Construction Project Administrator Employment type: Full-Time, Hourly Reports to: General Manager Company mission: To maintain high standards of integrity, reliability, and excellence. At Floyd Construction, we are passionate about providing quality construction services on-time and within budget. Company principles: People: People are our #1 Priority Integrity: We are clear, honest and trustworthy Excellence: We deliver exceptional results with humility Reliability: We are committed and consistently dependable Performance competencies & responsibilities: Construction & project management support Proficient in MS 365, ProCore and other technology for keeping track of job progress and effective communication (FCC and Subcontractors) Subject matter expert for project and office administration software: Dropbox, DocuSign, ADP, ProCore etc. Demonstrate understanding of government contracts and processes Attend and document all necessary Job Progress meetings Project Documentation & Compliance Management Submittals & RFIs: Formally process, log, and track Requests for Information (RFIs) and equipment submittals (e.g., HVAC units, switchgear, piping materials) between field crews, engineers, and general contractors. Closeout Packages: Assemble final Operation & Maintenance (O&M) manuals, warranty documentation, and as-built drawings for project handover. Subcontracts: Prepare subcontract agreements, track insurance certificates, verify licensing requirements, and ensure all compliance documents are current Purchase Orders (POs): Generate, issue, and track purchase orders for raw materials, conduit, piping, and fixtures based on project estimator takeoffs. Change Orders: Maintain the master change order log, ensuring all field-directed work is documented and submitted for approval. Job Cost : Ability to support Project Management team with job cost reporting interpretation Payment Applications : support project managers with review, coding, and organization Communication Receive and follow instructions and communicate with co-workers, supervisors and subcontractors Provide clear verbal and written communication regarding all job-related work Active listening/comprehension to effectively respond to job-related scenarios (FCC & Subcontractors) Serve as a central point of contact for administrative project questions, document requests, and updates Communicates proactively with project teams and vendors to keep deliverables on schedule and resolve issues before they escalate Monitor upcoming projects for bid and inform Project Management team Stay on task when working on projects with or without supervision Complete assigned tasks with accuracy and efficiency by or before deadlines given Manages daily and weekly workflows efficiently through structured planning, organized documentation, and proactive deadline tracking Actively seeks out missing information from subcontractors, vendors, and internal teams to keep items moving Stays ahead of critical tasks by scheduling reminders, preparing documents early, and resolving issues before they escalate Health & Safety expertise Complete OSHA 10 Certification Understand Occupational Safety and Health Administration (OSHA) standards Understand Interim Life Safety Measures (ILSM) Other job-related duties as assigned We are an equal opportunity employer. Women, minorities, veterans and individuals with disabilities are encouraged to apply. #J-18808-Ljbffr