Curriculum Coordinator

Curriculum Administrator

The Pritzker School of Medicine (PSOM) seeks a highly professional and detail-oriented administrator to join the curriculum team. This role provides professional support and solves problems for a broad range of operations and activities, and assists in the development and implementation of procedures and policies related to undergraduate medical education. In collaboration with the Director and Assistant Director, supports the daily operations, logistics, and administrative functions of the department to ensure smooth execution of medical school education and continuous quality improvement. Additionally, this position will develop positive and active working relationships with individuals across PSOM and the University of Chicago, including PSOM leadership (faculty deans and staff), faculty course directors, administrative staff, and medical students.

Responsibilities include:

• Assisting colleagues with event planning and supporting in-person events.
• Executing administrative duties such as filing, typing, copying, copy editing, scanning, etc.
• Assisting leadership team with drafting and formatting communications and presentations.
• Tracking and submitting Extra Service Payments (ESPs) as relevant to Phases II and III of the medical school curriculum.
• Supporting registration & evaluations efforts for Phase III courses.
• Supporting the medical school's administration of MedHub.
• In support of Phase III director, coordinating logistics of annual Transition to Residency program.
• Supporting Phase II and Phase III directors as needed.
• Scheduling standing curriculum committee meetings and managing rosters.
• Scheduling meetings on behalf of curriculum leadership team members.
• Recording minutes from standing curriculum committees' meetings.
• Regularly updating curricular information on PSOM website.
• Processing payments to vendors for medical school education expenses.
• Completing ad hoc projects as assigned.
• Coordinating with the students and staff to develop activities, programs, and initiatives related to student life, and/or community involvement. Developing and implementing straightforward programming.
• Marketing student activities programming throughout the year. Developing and implementing protocols for evaluating the effectiveness of programs.
• Performing other related work as needed.

Minimum qualifications include a college or university degree in a related field and 2-5 years of work experience in a related job discipline. Preferred qualifications include a Bachelor's degree, experience working in higher education, healthcare, academic administration, or a related field, experience managing administrative processes, and project management experience.

Preferred competencies include demonstrated ability to follow issues through to solutions, commitment to promoting justice, health equity, diversity, and inclusion in the curriculum and within team culture, operations and project management skills, ability to triage problems through to resolution, solving individually or escalating when appropriately, ability to manage multiple priorities and meet deadlines, excellent interpersonal skills, excellent organizational skills and ability to self-motivate, ability to provide a superior level of service to students and faculty, ability to maintain a high degree of accuracy with attention to detail, ability to work independently and in multidisciplinary teams, demonstrated ability to work with faculty and senior staff in a matrixed rather than siloed organization, ability to adapt to new technology, demonstrated ability to receive and implement feedback in a thoughtful and prompt manner, and strong written and verbal communication skills; ability to clearly and concisely communicate processes and policies.

Working conditions include an office environment, hybrid work, and weekend/evening hours as needed.

Application documents required include a resume and cover letter.