Accounting Assistant

Accounting Assistant (Part-Time) | Finance & OperationsBanyan Centers is seeking a detail-oriented, part-time Accounting Assistant to manage our purchasing queue end to end: validating requests, confirming approvals, placing orders through Amazon Business and a small set of other vendors, tracking delivery, and closing out tickets with clean documentation for accounting.Banyan Treatment Centers is a leading national provider of intensive treatment for individuals struggling with Substance Use Disorders (SUD) and co-occurring Mental Health (MH) conditions. Backed by TPG, one of the nation's largest private equity firms, Banyan is rapidly scaling access to high-quality, compassionate behavioral health care across the country.As Accounting Assistant, you will:Own the purchasing queue for 20 locations, from intake through deliveryWork directly with the company's Amazon Business account and pricingKeep a receipt trail that makes month-end reconciliation easySet a flexible, ~20-hour Monday to Friday schedule with your managerKey Responsibilities:Monitor the procurement ticket queue daily; acknowledge new requests within the established service-level window and keep status, order numbers, and tracking notes currentReview each request for completeness (item, quantity, delivery site, needed-by date, and cost-center coding) and follow up with requesters to resolve gapsConfirm required approvals before purchasing; escalate requests that exceed spend thresholds, fall outside standard categories, or appear duplicativePlace approved orders through the company Amazon Business account with the correct shipping address and payment method, applying preferred/restricted item lists and negotiated pricingCompare options on price, unit cost, delivery timing, and seller reliability; consolidate related requests into single orders and flag material substitutions before orderingTrack open orders to delivery; proactively notify requesters of delays or backorders and manage returns, damaged or incorrect items, and refunds through to credit confirmationCapture order confirmations, invoices, and receipts to the designated shared location with the required naming and site/department/GL coding so card statements reconcile cleanlySupport Accounts Payable in researching and clearing unmatched or disputed charges, and pull periodic Amazon Business spend exports as requestedMaintain the Amazon Business account (users, shipping addresses, approval settings, saved lists) and flag recurring purchases that warrant a standing order or negotiated arrangementPlace occasional orders with other vendors (office supply, medical, facilities, or local) when Amazon is not the right sourceQualifications:Required:High school diploma or equivalent1+ years of administrative, purchasing, e-commerce, or office operations experienceHands-on experience with online ordering platforms, including Amazon (personal or business)Strong attention to detail and proven accuracy in repetitive, transaction-heavy workProficiency with email, shared drives, and Microsoft ExcelClear, prompt written communication and the ability to manage a queue independentlyDiscretion with company financial information and payment credentials; able to pass a background check consistent with company and state behavioral-health requirementsPreferred:Amazon Business experience (approval workflows, group accounts, multi-address shipping)Prior work in a ticketing or help-desk systemExposure to accounts payable, expense reconciliation, or corporate card programsMulti-site healthcare or behavioral health backgroundSchedule, Compensation & Benefits:Approximately 20 hours per week, Monday through Friday within standard business hours. Hours are flexible and set with the hiring manager, with the expectation of a consistent daily cadence on the queue. Occasional additional hours may be available during high-volume periods.$20.00 per hour, paid biweekly.Banyan Treatment Centers is an equal opportunity employer.Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.