Junior Wholesale & Operations Assistant

Solar Eclipse New York is looking for a highly organized, detail-oriented Junior Wholesale & Operations Assistant to join our growing team in New York City.

This is an entry-level role ideal for someone at the beginning of their career who is excited to learn the wholesale side of a fashion and lifestyle brand. Youll help support our wholesale accounts from order placement through delivery, while working closely with our Operations team to make sure orders, samples, product information, and retailer requirements stay organized and on track.

This role requires someone who is proactive, responsive, extremely detail-oriented, and comfortable communicating with customers while managing lots of moving pieces behind the scenes.

What Youll Do

Support and manage day-to-day communication with wholesale accounts

Respond to retailer questions regarding products, orders, availability, shipping, and delivery timing

Help process and track wholesale orders from confirmation through fulfillment

Maintain accurate customer, order, SKU, pricing, and product information

Follow up with accounts on open orders, shipping windows, paperwork, and outstanding information

Coordinate internally with Operations and our warehouse to ensure wholesale orders ship correctly and on time

Assist with retailer-specific requirements including barcodes, ticketing, routing guides, packaging, and shipping documentation

Prepare line sheets, order forms, product images, inventory information, and other materials for wholesale customers

Help organize and send samples to buyers and retail partners

Support new account setup and onboarding

Maintain wholesale account notes, contact information, order history, and follow-ups

Assist with trade shows, markets, buyer appointments, and wholesale outreach

Help monitor inventory availability for wholesale customers and communicate potential issues early

Support invoicing, payment follow-up, and account administration as needed

Assist the broader Operations team with additional projects during busy periods

Who You Are

02 years of professional experience; recent graduates are welcome to apply

Highly organized with exceptional attention to detail

Confident and professional when communicating with customers

Strong written communication skills

Comfortable managing multiple accounts, orders, deadlines, and follow-ups at once

Proactive and good at identifying what needs to happen next

Comfortable working in spreadsheets and learning new systems

Able to stay calm and organized in a fast-moving small-business environment

Friendly, helpful, and service-oriented while still being able to follow company policies

Interested in wholesale, sales, fashion, accessories, home, retail, or consumer products

Bonus, But Not Required

Previous internship or experience in wholesale, sales support, customer service, fashion, accessories, beauty, or home

Experience with Shopify, Faire, NuORDER, QuickBooks, Excel, or Google Sheets

Familiarity with purchase orders, wholesale pricing, inventory, shipping, or retailer compliance

About Solar Eclipse

Solar Eclipse is a New York City-based accessories and home brand focused on bringing beauty and function to everyday objects. Our collections are designed in NYC by our all-female team and sold through leading retailers and independent stores around the world.

As part of a small and growing team, youll gain hands-on exposure to wholesale account management, operations, product, logistics, and the day-to-day workings of an international consumer brand.