Originating Loan Officer Assistant

Originating Loan Officer Assistant

Guild Mortgage Company, closing loans and opening doors since 1960. As a mortgage banking firm, we are dedicated to serving the home owner/buyer. Our goal is to provide affordable home financing for our customers, utilizing the best terms available while providing a level of professionalism and service unsurpassed in the lending industry.

Position Summary

The Originating Loan Officer Assistant plays an important role in the organization by performing, under direct supervision, a number of activities related to assisting originators build complete loan files for submission. The position also provides quality relations with borrowers through completing the origination processing of application, loan disclosure, review files for adherence to underwriting standards; ensuring completeness of submission to processing.

Essential Functions

• Origination duties:

• Conduct one-on-one consultations with clients to understand their financial goals and assess their eligibility for mortgage loans.
• Educate clients on various mortgage products, terms, and options, offering personalized recommendations based on their unique needs.
• Assist clients in completing mortgage applications, collecting necessary documentation, and ensuring compliance with lending guidelines.
• Develop and maintain positive relationships with all our referral sources to generate prospects for loans.
• Build a referral base with lead sources; Self-generate new leads and maintain established referral sources and client lists.
• Collaborate closely with underwriters, processors, realtors, and lenders to facilitate a seamless loan approval process.
• Collect supporting documentation from borrower to include:
• 30-day paystubs
• 2 years tax returns
• Last 2 years W2's
• Award letters, disability, trust income, etc.
• LOE for Gaps in jobs
• At initial contact with borrower provide needs list and complete application
• 2 months bank statements.
• Obtain executed disclosures within regulations time frame.
• Obtain accurate AUS findings and prepare the Initial Fee Worksheet.

• Analyze credit report and financial scenario, determining appropriate loan product(s). • Determine (price) a profitable loan and communicate fees to ops team. • Submit a complete loan package to processing. • Lock in rate. • Review CD to ensure fees and cash at closing are consistent with commitment to Customer: Issue Lender Credit if needed. If loan out of balance, work with processor & branch manager to request subsidy. • Partners with production support teams to generate sales using company and online marketing resources. Coordinate, create, track and distribute marketing materials. • Deliver exceptional customer service by keeping clients/agents informed during the loan process and addressing all their questions and concerns. • Stay current with industry regulations, lending trends, and changes in mortgage guidelines. • Perform any other reasonable duties required by Guild Mortgage Company or Loan Officer.

Lead to Contract duties:

• Assist originator in appointment setting with prospective and new applicants.
• Provide new lead call backs within 20 minutes and maintain a 35% conversion rate from lead to appointment.
• Provide administrative support managing various client databases (lead tracker, MyCircle, Zillow, etc.).
• Send new clients online pre-qualification link on behalf of originator.
• Assist the originator with obtaining an accurate and thorough 1003.
• Run credit on loans assigned to an originator
• Request status updates from pre-approved clients and referral sources (weekly TBD calls).
• Keep up to date with company approved programs and software systems; implement and execute new systems for team and clients.
• Provide marketing support by coordinating, creating, obtaining compliance approval, tracking, and distributing advertising materials as needed.
• Manage monthly compliance-approved email marketing to realtors.

Contract to Close duties:

• Monitor key dates related to loan transactions and respond accordingly.
• Send loan forms, disclosures agreements, and other supporting documentation to customers for completion and signature; manage the collection of completed documents accordingly.
• Manage assigned originator's database; tracking active loan(s) and entering data as needed.
• Maintain customer contact to ensure follow-up of loan application and answer basic inquiries.
• Provide support in the collection and preparation of submitting loan application with supporting documentation to processing.
• Order out 4506T, SSA, Credit Supplements, AccountCheck and Work Number as needed.
• Prepare and submit loan applications to processing, helping to resolve any subsequent file issues and escalating processor conditions as required assisting processor in clearing any conditions placed on loan(s).
• Reviewing CD to ensure fees and cash at closing are consistent with commitment to customer.
• Provide status updates to referral sources on active loans, subject to Guild's policies on Consumer Privacy and Safeguarding of Information.

Qualifications

Education

High School Diploma or equivalent, required

Experience

Minimum two year's experience in Mortgage lending or related field

Certifications/Licenses

NMLS required

Additional Qualifications

• Ability to manage multiple priorities; strong detail orientation and highly organized. • Works with a strong sense of urgency and responsiveness. • Passionate about delivering excellence in customer service. • Demonstrated patience and professionalism when interacting with both internal and external customers. • Strong verbal and written communication skills. Basic math skills. Company Required Skills • Excellent verbal and written communication skills required. • Highly organized and detail-oriented; ability to work in a fast-paced, metrics-driven environment required. • Proficiency in Microsoft Office Suite, Word, Excel, Wiki, collaborative cloud-based programs, and third-party software applications required. • Commitment to company values. • Customer Service - Proactive attention to each person • Integrity - Do and say what's right • Respect - Treat others with dignity • Collaboration - Listen and work together • Learning - Seek knowledge and strive for improvement • Excellence – Deliver the unexpected

Physical Demands

Work is primarily sedentary; mobility in an office setting.

Manual Dexterity

Ability to operate standard office equipment and keyboards

Audio/Visual

Ability to accurately interpret sounds and associated meanings at a volume consistent with interpersonal conversation.

Regularly required to accurately perceive, distinguish and interpret information received visually and through audio; e.g., words, numbers and other data broadcasted aloud/viewed on a screen, as well as print and other media.

Environmental

Office environment – moderate noise, no substantial exposure to adverse environmental conditions.

Mental

Learn new tasks, remember processes, maintain focus, complete tasks independently, and make timely decisions in the context of a workflow.

This role requires effective adaptation to workplace stressors, including customer service complaints, security responsibilities, and competing priorities.

Must be able to adhere to process protocol. Must be able to apply established protocols in a timely manner.

Schedules

Work is primarily performed during the business week, Monday - Friday

Authority Level

Job Scope: Responsible for understanding the department/functional area objectives and goals and how own job contributes to achievement of these goals; may recommend changes and enhancements based on analysis and evaluation of circumstances Complexity: Problems are often complex and specialized and may involve unprecedented circumstances; resolution requires investigation, analysis and review of professional/organizational standards Impact: Decisions and actions primarily impact own work with limited impact on peers in their area, contributes as team member rather than leader Interaction/Supervision: Acts as a mentor/guide to less experienced professional contributor staff in a similar role; works independently and only under general direction; guided by professional standards, desired outcomes, and project plan specifications

Statement This document describes the general content and identifies essential functions and requirements for performing this position. It is not intended to be an exhaustive statement of duties, responsibilities, or requirements. Guild Mortgage complies with the ADA and considers reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential job functions. Employment with Guild Mortgage is "at-will," meaning that either the Company or an employee may terminate the employment relationship at any time, with or without cause, advance notice or stated justification.

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