Office Assistant II

Office Assistant II – High School Special Education Office

Minimum Job Requirements:

Demonstrate strong interpersonal and communication skills, both oral and written Ability to manage multiple deadlines calmly and efficiently Demonstrate strong organization skills and sensitivity with confidential information Ability to work independently and problem-solve proactively Enjoy a team-oriented, mission-driven environment Required Qualifications: High school diploma or equivalent, Proficiency in Google Docs, Excel, Microsoft Word, and Outlook. At least 2 years of administrative or clerical experience preferred. Ability to manage calendars, substitute coordination, and staff coverage.

Job Description:

12-month (year-round) position NY HELPS Eligible | Guilderland High School | Guilderland Central School District

Do you have a talent for keeping things organized under pressure and a heart for helping students with disabilities succeed? Guilderland High School is seeking a highly motivated Office Assistant to support our High School Special Education program. If you're detail-oriented, calm under pressure, and ready to make a meaningful impact, this may be the opportunity for you. In this critical position, you'll ensure the special education process for students at Guilderland High School runs smoothly, efficiently, and in compliance.

Key Responsibilities:

-Schedule Committee on Special Education (CSE) meetings and coordinate with teachers and service providers

-Monitor and meet compliance deadlines for IEPs and evaluations

-Handle calls, emails, and in-person inquiries with professionalism and sensitivity

-Maintain confidential records and manage multiple student data systems

-Manage school calendars, substitute lists, and teacher coverage

-Support staff with documentation, timelines, and follow-through on required paperwork

-Coordinate and maintain substitute coverage for teachers and teaching assistants

-Schedule interviews and assist in preparing materials for candidate selection

What We Offer:

Competitive salary- 12-month (year-round) position

Premium health insurance – Medical, dental, and prescription plans

Work-life balance – Paid sick, vacation, and personal time with a school-friendly schedule

Professional growth – Ongoing training with pre-approval

Retirement benefits – Plan for a secure future in public service