Law Firm Administrator

Firm Administrator

Direct Counsel is seeking a Firm Administrator to join a well-established litigation law firm in Claremont, California. This is an excellent opportunity for an experienced legal operations professional to oversee the firm's day-to-day business operations, human resources, and administrative functions while partnering with firm leadership to support continued growth and operational excellence.

The ideal candidate is a proactive leader with strong organizational, management, and communication skills who thrives in a fast-paced legal environment.

Office Location: Claremont, CA

Key Responsibilities

Firm Operations

• Oversee the daily administrative and business operations of the firm.
• Partner with firm leadership to develop and implement short- and long-term operational goals.
• Ensure firm policies and procedures are consistently followed.
• Maintain effective communication across all departments.
• Supervise administrative operations for multiple office locations.

Human Resources

• Manage recruiting and onboarding processes.
• Assess staffing needs and coordinate employee scheduling.
• Maintain employee personnel files and HR documentation.
• Conduct employee performance evaluations, including 90-day and annual reviews.
• Oversee employee offboarding processes.
• Review employee timecards and approve overtime.
• Maintain and update the employee handbook to ensure regulatory compliance.

Administration & Vendor Management

• Serve as liaison with the firm's insurance providers and outside vendors.
• Assist attorneys with regulatory renewals and compliance requirements.
• Maintain firm case lists and administrative records.
• Coordinate firm events and participation in community and professional organizations.

Qualifications

• High school diploma required; bachelor's degree preferred.
• 5+ years of office management experience required.
• 2+ years of human resources experience or experience in a similar role required.
• Prior law firm experience is strongly preferred.
• Understanding of litigation processes, legal terminology, and law firm operations.
• Strong leadership and supervisory skills.
• Excellent written and verbal communication abilities.
• Exceptional organizational skills with strong attention to detail.
• Proficiency with Microsoft Office Suite and legal software.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to manage multiple priorities in a collaborative, fast-paced environment.

Compensation

Salary Range: $150,000 – $175,000, depending on experience and qualifications.

Benefits

The firm offers a competitive benefits package that includes:

• Health insurance
• 401(k) retirement plan
• Paid vacation
• Paid holidays
• Paid sick leave
• Opportunities for long-term professional growth within a collaborative legal environment