Administrative Assistant

Administrative Assistant

We are seeking an experienced and polished Administrative Assistant to provide high-level administrative support to senior leadership within our corporate headquarters. The ideal candidate will bring 57 years of experience supporting leaders, strong executive presence, and exceptional communication, organizational, and follow-through skills.

This role requires a proactive and resourceful professional who thrives in a dynamic, fast-paced environment and demonstrates the discretion, judgment, and responsiveness necessary to support senior leaders in a global medical device organization. The Administrative Assistant will also partner cross-functionally and assist other executives and team members as needed to ensure smooth and efficient operations. This role is office based, in our corporate headquarters.

Key Responsibilities:

• Serve as the primary point of contact for the assigned executives, managing day-to-day communications, priorities, and requests with professionalism and confidentiality.
• Manage complex calendars and meeting logistics, ensuring alignment with strategic priorities and minimal scheduling conflicts.
• Prepare, edit, and proofread executive-level correspondence, presentations, and reports with accuracy and polish.
• Create purchase orders (POs), maintain accurate tracking of open POs, and proactively follow up with AP and vendors to ensure timely payment, issue resolution, and alignment with purchasing requirements.
• Coordinate domestic and international travel arrangements, expense reports, and related logistics.
• Organize and support leadership meetings, including preparing agendas, collecting materials, recording key actions, and ensuring follow-through.
• Track deliverables and deadlines to ensure timely completion of commitments and communications.
• Build and maintain strong working relationships across departments and with external partners, demonstrating professionalism and strong interpersonal judgment.
• Provide backup and collaborative support to other executives and administrative team members as needed, fostering a culture of teamwork and service excellence.
• Handle confidential information with the utmost discretion and integrity.
• Participate in planning and coordination of corporate events, town halls, or special projects as required.

Minimum Basic Qualifications:

• Bachelor's degree or equivalent experience preferred.
• 5+ years of experience supporting senior executives in a corporate, medical device, or related highly regulated industry.
• Demonstrated executive presence with the ability to represent the executive office with professionalism and composure.
• Exceptional written and verbal communication skills; proven ability to draft high-quality correspondence and business communications.
• Strong organizational, project management, and time management skills with meticulous attention to detail.
• Proven track record of follow-through and accountability in a fast-paced, changing environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration platforms (Teams, Zoom).
• Ability and commitment to work onsite 45 days per week at the corporate headquarters.
• High degree of integrity, discretion, and judgment when handling confidential or sensitive information.
• Team-oriented mindset with the flexibility to support additional executives and projects as needed.

Desired Characteristics:

• Poised, professional, and approachable with strong interpersonal awareness.
• A proactive problem-solver who anticipates needs and removes barriers before they arise.
• Calm under pressure, adaptable to shifting priorities, and focused on solutions.
• Takes ownership, follows through consistently, and delivers with excellence.

We offer a comprehensive benefits package that includes:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Spending and Savings Accounts
• 401(k) Plan
• Vacation, Sick Leave, and Holidays
• Income Protection Plans
• Discounted Insurance Rates
• Legal Services

EQUAL EMPLOYMENT OPPORTUNITY Enovis provides equal employment opportunities based on merit, experience, and other work-related criteria without regard to race, color, ethnicity, religion, national origin, sex, age, pregnancy, disability, veteran status, or any other status protected by applicable law. We also strive to provide reasonable accommodation to employees' beliefs and practices that do not conflict with Enovis policies and applicable law. We value the unique contributions that every employee brings to their role with Enovis.