Secretary III Jobs

Administrative Assistant

The Office of Global Food Security (E/GFS) of the Department of State (DoS) EB-ENR-EX requires the contractor to perform administrative services, travel support and training, and public affairs coordinator for E/GFS located at the Washington, D.C. headquarters.

DUTIES AND RESPONSIBILITIES The Administrative Assistant assigned to this Task Order will conduct duties and responsibilities including, but not limited to, the following:

• Receives and screens visitors and incoming phone calls, determines nature of request, refers callers or visitors to appropriate staff, and personally provides routine or procedural information.
• Makes proper disposition of all communication coming into the office; recommends staff assignment for action based on knowledge of priorities, staff workload, and program goals.
• Maintains the Special Envoy and Office Director's calendars, establishes priorities, arranges, reschedules, and arranges for substitute representation as appropriate.
• Makes travel arrangements for the office, including securing travel and hotel reservations, passports, visas, and other travel documents.
• Reviews, drafts, and processes correspondence for most non-technical matters; identifies items which need to be brought to the attention of the supervisor and refers to appropriate staff member; uses a variety of software in support of the office (e.g., Microsoft Office, E2 Solutions, PeopleSoft).
• Establishes and maintains multiple types of office records to enable quick and efficient retrieval of information, purges files as appropriate.
• Prepares and submits requisitions for office supplies, printing support, and related materials based upon personal assessment of office requirements, or as specifically requested by staff members.
• Provides administrative support for meetings and conferences e.g., schedules, gathers background materials, reserves appropriate facilities, clears, and escorts visitors; attends as required to provide administrative support.

REQUIRED EXPERIENCE/BACKGROUND Contractor personnel assigned to this Task Order will demonstrate special knowledge and experience specific to, but not limited to the following requirement Experience in general practices within the Federal Government, and specifically within the Department of State.

• The ability to communicate effectively, both orally and in writing, to provide information and assistance, prepare correspondence and reports, discuss procedures, participate in meetings, and solve problems.
• Proficiency in the use of the Microsoft Office Suite (Word, Excel, PowerPoint, and Access) to collect, organize, prepare, and present information to a variety of audiences.
• The ability to plan, organize, and prioritize multiple assignments with tight deadlines that often require coordination with other organizations.
• Experience in applying government regulations and procedures, such as travel regulations as they pertain to domestic and international travel.
• Ability to act as liaison.
• Experience working with staff of all levels.

MANDATORY QUALIFICATION(S):

• Secret Clearance
• Bachelor's degree or at least three (3) years of experience

group id: 91099478