Office Management Specialist V

Job Description

Job Title: Senior Office Management Specialist V\n
\nJob Code: ADM361\n
\nLocation: Washington, DC\n
\nReports to: Program Manager\n
\nFLSA Status: Exempt\n
\nSupervisory: No supervisory/management authority\n
\nPrepared Date: 9/29/2026\n
\n
\nA government contract requires that this position be restricted to U.S. citizens or legal permanent residents. You must provide documentation that you are a U.S. citizen or legal permanent resident to qualify.\n
\nThis position requires an active Top Secret/SCI clearance.\n
\nPosition Summary:\n
\nThis position shall support the Office of the Assistant Secretary assigned in the U.S. Department of State’s Bureau of Near Eastern Affairs or Bureau of South-Central Asian Affairs.\n
\nCompensation & Benefits:\n
\nStarting Salary Range for Senior Office Management Specialist V: $140,000 – $146,143\n
\nBenefits That Set Us Apart\n
\nWhen considering your next opportunity, compensation is only part of the picture. We offer a benefits package designed to invest in your future and support your life outside of work.\n
\nHighlights include:\n
\n• Up to a 6% 401(k) company match to help you build long-term financial security\n
\n• Paid time off as part of our comprehensive benefits package, so you have the flexibility to rest, recharge, and enjoy what matters most\n
\n• Medical, dental, and vision insurance, plus prescription drug coverage\n
\n• Basic life and AD&D insurance, with supplemental life options\n
\n• Short-term and long-term disability coverage\n
\n• Paid holidays\n
\n• Employee Assistance Program (EAP)\n
\n• Flexible Spending Account (FSA) and Health Savings Account (HSA) options\n
\n• Professional development, training, and certification support\n
\n• Voluntary benefits including accident, critical illness, and identity theft protection\n
\nBecause taking care of our employees isn’t just a promise, it’s part of who we are.\n
\nBenefits are subject to change and eligibility requirements apply.\n
\nEssential Functions, Duties & Responsibilities:\n
\nIncludes the following:\n
\n• Responsible for carrying out special assignments for senior NEA officials, which require a high degree of tact and diplomacy and comprehensive knowledge of the views of various senior officials.\n
\n• Prepares correspondence, telegrams, and memoranda for the Assistant Secretary and other senior NEA officials, and ensures that briefing papers and reports all conform to style and format guidelines established by the Department's Executive Secretariat\n
\n• Has a comprehensive knowledge of Government Travel authorization application (E2 Travel Solutions).\n
\n• Drafts/prepares travel authorizations on behalf of supervisor or staff member who is traveling.\n
\n• Prepares travel authorizations for staff member as requested based on information provided by traveler.\n
\n• Prepares trip itinerary, obtains travel expenses estimates (MI&E costs, taxi, hotel costs etc; prepares travel authorization requests.\n
\n• Upon completion of trip assists traveler in preparing electronic travel voucher.\n
\n• Follows up with traveler to ensure all expense documents have been submitted and on time (i.e. within 30 days).\n
\n• Reviews all incoming correspondence and forwards it with necessary information or instructions to the appropriate offices for action.\n
\n• Composes replies for his/her own signature when appropriate.\n
\n• Exercises judgment in presenting material to the Assistant Secretary or other senior NEA officials that he/she has special interest or which for reasons of special confidential consideration is not reviewed by any member of the immediate staff.\n
\n• Composes correspondence for signature by the Assistant Secretary and other senior NEA officials.\n
\n• Processes/reviews all incoming and outgoing letters, memos and related correspondence.\n
\n• Prepares reports, memoranda and other forms of written communication.\n
\n• Composes and edits letters, reports and general office memoranda for publication/distribution on behalf of the Assistant Secretary or other senior NEA officials or senior level officer.\n
\n• In the absence of the relevant senior NEA official, maintains a file of correspondence and events of which the Assistant Secretary or Deputy Assistant Secretary should know about and upon his or her return.\n
\n• Brings such matters to their attention.\n
\n• Demonstrates extensive experience and demonstrated ability in working with classified and unclassified computer applications.\n
\n• Operation and knowledge of Microsoft applications, including Word, Excel, and related computer-based programs operations.\n
\n• Takes and transcribes notes taken during meetings as required.\n
\n• Responsible for carrying out special assignments for the Assistant Secretary, Deputy Assistant Secretaries, and other senior NEA officials which require a high degree of tact and diplomacy and comprehensive knowledge of the views of the NEA leadership.\n
\n• Maintains office files. Manages other tasks authorized by the Government Task Manager that fall within the scope of this task order.\n
\n• Perform other job-related duties as assigned.\n
\nSupervisory Responsibilities:\n
\nNo supervisory/management authority\n
\nBasic Qualifications:\n
\n• Have or have ability to get at least a Secret/Top Secret clearance.\n
\n• Three to five years’ experience as Office Management Specialist or executive assistant for senior officials, managing schedules, managing correspondence and making travel arrangements.\n
\n• Must be expert in using Microsoft Outlook tools, including Outlook calendar management, Word, Excel and SharePoint.\n
\n• Demonstrated ability to communicate effectively orally and in writing.\n
\n• Demonstrated ability to establish and maintain effective relationships and work collaboratively.\n
\n• Demonstrated ability to provide excellent customer service.\n
\n• Skill and ability in managing multiple concurrent activities of varying complexity, including changing priorities and short turn-around times.\n
\n• Must be a US Citizen.\n
\n• This position requires an active Top Secret/SCI clearance.\n
\n• Prolonged periods of sitting at a desk and working on a computer; may occasionally require standing or moving about the office for extended periods.\n
\n• Must pass pre-employment qualifications of Cherokee Federal.\n
\nPreferred Qualifications:\n
\n• Previous experience working in similar capacity at the U.S. Department of State strongly preferred.\n
\n• Bachelor’s degree preferred.\n
\nWork Environment:\n
\nWork is performed primarily in a climate-controlled environment.\n
\nCompany Information:\n
\nBehind every government mission stands skilled, mission-driven talent: people whose expertise and dedication turn complex challenges into successful outcomes. Cherokee Nation System Solutions LLC, part of Cherokee Federal, the federal contracting division of Cherokee Nation Businesses, is that team. We modernize aging systems, deliver care where it’s needed most, and keep missions supplied, staffed, and moving across defense, intelligence, and civilian agencies. For more than 60 federal clients, we take on the work others won’t, and deliver where it counts. If that’s the kind of work you’re looking for, you’ve found your team. Learn more at cherokee-federal.com.\n
\n#CherokeeFederal \n
\nCherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.\n
\nLegal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law.\n
\nMany of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.\n
\nIn compliance with Washington D.C.’s Wage Transparency Act, the estimated annual salary range for this position is $140,000 – $146,143. Actual compensation is based on qualifications and experience.\n
\nEqual Employment Opportunity (EEO) Statement\n
\nCherokee Federal is a federal contractor subject to the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA). As required by VEVRAA, we take affirmative action to employ and advance in employment qualified protected veterans. Protected veterans are encouraged to self-identify during the application process.\n
\nCherokee Federal takes affirmative action to employ and advance in employment qualified individuals with disabilities in compliance with Section 503 of the Rehabilitation Act. Qualified individuals with disabilities are encouraged to self-identify during the application process.\n
\nReasonable accommodations are available to qualified individuals with disabilities or those with sincerely held religious beliefs. To request an accommodation in the application or interview process, please contact Human Resources at View email address on ziprecruiter.com.\n
\nThis position is subject to pre-employment drug testing. Cherokee Federal maintains a drug-free workplace in accordance with applicable federal and state laws and regulations.\n
\nThis position may be contingent upon the successful completion of a background investigation. The scope of the investigation will be commensurate with position requirements and applicable law.