Administrative Assistant

Job Description

Job Description

Job Title: Administrative Assistant | Mon-Fri 8:00-5:00 | 2 Month Contract | $22-$24/hr

Job Description

We are seeking a dedicated Administrative Assistant to provide comprehensive support to our leadership team. This role is pivotal in ensuring smooth departmental operations and involves working closely with City leadership and other stakeholders.

Responsibilities

• Research and analyze data to support reports, recommendations, and departmental initiatives.
• Prepare reports, correspondence, presentations, graphs, and other materials for City leadership.
• Assist with the development, implementation, and interpretation of City policies and procedures.
• Provide administrative and technical support to the Chief of Staff and leadership team.
• Coordinate vendor services, approvals, and follow-up activities.
• Serve as the primary contact for office operations, facilities, supplies, and equipment needs.
• Respond to staff inquiries and resolve office-related issues and concerns.
• Research and draft speeches, talking points, and communications for City officials.
• Collaborate with department leaders, elected officials, and boards on projects and initiatives.
• Manage HR functions, including recruitment, onboarding, personnel records, and hiring support.

Essential Skills

• 3+ years of administrative experience.
• Proficiency in Microsoft Office Suite.
• Excellent communication skills.
• Strong organizational skills.
• Experience in project coordination.

Additional Skills & Qualifications

• Experience with administrative support, data entry, and clerical tasks.
• Familiarity with front desk operations and calendar management.
• Proficiency in scanning and filing.

Work Environment

The position is fully onsite, working from 8 AM to 5 PM. This is a 2-month contract to assist with the opening of a new library.

This is a Contract position based out of Suffolk, VA.

The pay range for this position is $22.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Suffolk,VA.

This position is anticipated to close on Jul 24, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.