Office Administrator - Service Dispatcher

Full-time Office Administrator for an industrial cleaning chemicals and services provider. Maintain smooth day-to-day office operations, support leadership, and coordinate admin workflows.


Key Responsibilities - Office Administrator - Service Dispatcher

• Manage office operations, supplies, and inventory
• First point of contact for calls, emails, and visitors
• Maintain calendars, schedule meetings, coordinate rooms
• Prepare correspondence, reports, and presentations
• Serve as the intake person for service orders from customers and dispatch out to technicians.
• Process invoices and expense reports; basic bookkeeping
• Support HR onboarding and maintain personnel files
• Coordinate vendors, service providers, and building management
• Maintain and update office policies and procedures
• Assist with events and special projects

• High school diploma required; associate or bachelor's preferred
• 2+ years in administrative or office coordination roles
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint
• Strong organization, accuracy, and prioritization
• Clear written and verbal communication
• Discretion with confidential information
• Able to lift or move up to 20 lbs

• Experience in chemicals, facilities, distribution, or field service environments
• Basic AP/AR or bookkeeping exposure
• Experience improving office SOPs and vendor management

• $55,000-$65,000 per year, based on experience
• Choice of two day schedules (M-F)
• Partial medical/dental coverage
• Paid time off
• 401(k) with company match
• Stable, on-site role with no travel