Accounts Payable Supervisor

We are hiring an Accounts Payable Supervisor to join the team! The Accounts Payable Supervisor – Construction is responsible for the day-to-day leadership and operational ownership of the Construction accounts payable function. This position supervises high-volume, project-based AP activity; oversees accurate and timely processing of vendor invoices and subcontractor pay applications; strengthens processes and controls; and supports reconciliations and month-end close. Direct Hire Working in office in Midtown Atlanta (home on Fridays) Pay $80-85k Excellent benefits offered including medical, dental, 401k w/ match, PTO

ACCOUNTS PAYABLE RESPONSIBILITIES

Supervise the day-to-day Construction AP process and provide direction, review, workload prioritization, and backup coverage for AP team members. Oversee high-volume processing of vendor invoices, subcontractor invoices, and construction pay applications and applicable workflow systems. Review invoices and pay applications for completeness, accuracy, project/cost coding, authorization, contractual support, and required documentation before payment. Validate invoices and pay applications against contracts, commitments, purchase orders, approved change orders, project records, and payment terms, as applicable. Understand and administer construction payment requirements, including pay-when-paid provisions, retainage, change orders, and subcontractor/vendor payment workflows. Partner with Project Managers, Project Controls, Construction Accounting, Treasury, and vendors to resolve invoice, pay application, coding, approval, and payment issues. Review AP aging regularly; investigate and resolve aged, duplicate, missing, unusual, or incorrectly applied transactions and drive timely cleanup. Reconcile AP aging to the general ledger and investigate and resolve reconciling items, including timing, cutoff, posting, interface, and manual journal entry differences. Perform and/or review vendor statement reconciliations and ensure open items, credits, unapplied payments, and discrepancies are resolved timely. Perform or support bank and cash reconciliations as assigned and demonstrate working knowledge of debits, credits, accruals, journal entries, and balance sheet reconciliations. Coordinate Construction AP activities for month-end and year-end close, including cutoff, accrual support, outstanding payment review, reconciliations, and audit support. Support vendor onboarding and vendor master maintenance, including required documentation, approvals, segregation of duties, and controls over vendor setup and changes. Monitor compliance with approval matrices, delegated authority, payment controls, company policies, and audit requirements; identify and elevate control exceptions. Develop, document, and maintain Construction AP policies, SOPs, close procedures, reporting, and key controls; identify process gaps and implement practical improvements. Prepare and monitor AP reporting and metrics, including aging, invoice workflow, outstanding approvals, vendor issues, and other operational indicators. Coach and develop AP team members, establish clear accountability and deadlines, and support cross-training while maintaining clear primary ownership. Support system, automation, and process‑improvement initiatives involving NetSuite, Procore, Coupa, or other procure-to-pay and construction systems. Serve as a key point of contact for Construction AP inquiries and support special projects and ad hoc financial tasks as assigned.

EDUCATION AND EXPERIENCE

Bachelor’s degree in Accounting, Finance, Business, or related field required. 6+ years of progressive Accounts Payable experience required. 2+ years of AP supervisory, team‑lead, or equivalent leadership experience required. Construction, engineering, real estate development, data center construction, general contracting, or other project‑based industry experience strongly preferred.

KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES

Strong knowledge of AP aging, general ledger reconciliation, vendor statement reconciliation, month‑end close, and AP controls, required. Working knowledge of accounting fundamentals, including debits and credits, accruals, journal entries, bank reconciliations, and balance sheet reconciliations, required. Experience with construction invoices and/or subcontractor pay applications, required. Strong proficiency in Microsoft Excel and Windows‑based applications, required. Ability to handle confidential information with discretion and professionalism, required. Procore experience, preferred. Coupa or similar procure-to-pay platform experience, preferred. Experience with retainage, change orders, commitments, lien‑waiver documentation, and construction payment workflows, preferred. Experience implementing or improving AP policies, SOPs, internal controls, reporting, or automation, preferred. Pay $80,000.00 - $85,000.00 per year Benefits 401(k) 401(k) matching Dental insurance Disability insurance Health insurance Life insurance Paid time off Vision insurance Work from home Education Bachelor's (Preferred) Experience Commercial construction: 1 year (Preferred) Work Location: In person #J-18808-Ljbffr Quest Financial