Legal Records Clerk

This listing closes on 9/4/2026 at 11:59 PM Eastern Time (US & Canada).EmployerFairfax CountySalary$46,160.40 - $80,780.75 AnnuallyLocationJENNINGS BUILDING, 4110 CHAIN BRIDGE RD, FAIRFAX (FJ16), VAJob TypeFT Hourly W BNJob Number26-01306DepartmentCircuit Court & RecordsOpening Date08/29/2026Closing Date9/4/2026 at 11:59 PM Eastern Time (US & Canada)Pay Grade S15 Posting Type Open to General PublicDescriptionBenefitsQuestionsJob AnnouncementThis position assists the public with the case file review requests and miscellaneous questions; updates the case information in the FCE (FullCourt Enterprise) case management system. Gathers and distributes case files for motions dockets and maintains the integrity of records housed at the offsite records center, including expanding the physical case file when necessary. Scans, uploads, and images legal documents into case management system, updates case file information and indexes images to a register of action (ROA) in FCE. Ensures the accuracy of entries in ROA as it is populated for public view.Illustrative Duties(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.) Receives and reviews documents to ensure completeness for filing and recording;Prepares and processes legal documents;Enters and updates case information in the case management system;Scans and indexes documents in the case management system;Calculates and collects fines, court costs, and restitution;Notifies defendants of court fines, fees, and restitution balances and payment options;Reconciles daily receipts, identifies discrepancies and makes corrections;Assists customers by phone, and in person with miscellaneous inquiries;Maintains, stores, and ensures accessibility of case files;Assists the public requesting to review, and/or obtain copies of case files;Prepares and monitors Court dockets;Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court.Required Knowledge Skills and Abilities(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.) Knowledge of standard administrative procedures, practices, and equipment;Knowledge of common legal terminology, documents and procedures;Ability of comprehend applicable Virginia Code sections and laws;Ability to process a considerable volume of record work in an accurate and timely manner;Ability to perform data entry, scanning, indexing and retrieval with computer information systems;Ability to communicate courteously and effectively, both verbally and in writing;Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.Employment Standards MINIMUM QUALIFICATIONS: Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to") High school graduation; Plus two years of experience providing administrative support, technical support, customer service, or working in a court or legal environment. CERTIFICATES AND LICENSES REQUIRED: Valid driver's license. NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background check and driving record check to the satisfaction of the employer. PREFERRED QUALIFICATIONS: One or more years of court and/or legal experience.Two or more years of experience in providing front-line customer services.Knowledge and/or experience with the Code of Virginia and regulations in relevant areas.Experience performing data entry.Excellent attention to detail and organizational skills.Experience working in a team environment.Ability to exercise tact, discretion, initiative, creativity, and independent judgment.Experience in the use of Microsoft Office computer software, especially Word, Excel, and Outlook. PHYSICAL REQUIREMENTS: Requires ability to lift boxes, files and push a cart weighing up to 50 lbs.; to input and retrieve data from a computer; to climb a ladder to access and store files; to stand and file for an extended period of time; to communicate verbally and in writing. All duties performed with or without reasonable accommodations. SELECTION PROCEDURE: Panel interview and may include exercise. Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home including Spanish, Asian/Pacific Islander, Indo-European, and many others . We encourage candidates who are bilingual in English and another language to apply for this opportunity. Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY View phone number on click.appcast.io. View email address on click.appcast.io EEO/AA/TTY. #LI-KA1Merit Positions Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following: Medical/Vision/Dental Insurance CoverageGroup Term Life InsuranceLong Term DisabilityLiveWell ProgramFlexible Spending ProgramsPaid Leave (annual, sick, parental, volunteer activity, and more!)Paid HolidaysContributory Retirement PlanDeferred CompensationEmployee Assistance ProgramEmployees' Child Care CenterContinuous Learning Opportunities Please click here (Download PDF reader) for a summary of our benefits. NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program: Public Service Loan Forgiveness | Federal Student Aid For additional details please visit the County's benefits webpage . Non-Merit Positions Non-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year. Medical/Vision/Dental Insurance CoverageFlexible Spending ProgramDeferred Compensation Temporary: scheduled to work a maximum of 900 hours in a calendar year. No benefits01 What is the highest level of education that you have completed? Less than 12th gradeHigh school diploma or GEDSome collegeAssociate's degreeBachelor's degreeMaster's degreeDoctorate degree 02 If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree. Less than 45 quarter hours45 to less than 90 quarter hours90 to less than 135 quarter hours135 to less than 180 quarter hours180 or more quarter hoursLess than 30 semester hours30 to less than 60 semester hours60 to less than 90 semester hours90 to less than 120 semester hours120 or more semester hoursNot applicable 03 Do you currently possess a valid driver's license? YesNo 04 How many years of full-time equivalent experience do you have providing administrative support, technical support, customer service, or working in a court or legal environment? NoneLess than one yearOne to less than two yearsTwo to less than three yearsThree or more years 05 How many years of full-time equivalent experience do you have working in a court or other legal environment? NoneLess than one yearOne to less than two yearsTwo to less than three yearsThree or more years 06 How many years of full-time equivalent experience do you have providing front-line customer service? NoneLess than one yearOne to less than two yearsTwo to less than three yearsThree or more years 07 Please identify the type(s) of experience you have had in the following areas of customer service. Check all that apply. Face-to-face customer serviceTelephone customer serviceRespond in writing to customer inquiriesResearch and resolve difficult and complex customer issuesFront desk or public counterNone of the above 08 Please identify the type(s) of experience you have had interacting with co-workers in an office. Check all that apply. I work mainly by myselfI work with a team but rarely perform duties other than my ownI work with a team and frequently fill in for others on my teamI have volunteered to mentor and train other employees on how to perform my jobI have served on inter-departmental committees and teams in my organizationI have served as a team leaderNone of the above 09 How many years of full-time equivalent experience do you have performing data entry? NoneLess than one yearOne to less than two yearsTwo to less than three yearsThree or more years 10 How many years of experience and/or knowledge do you have with the Code of Virginia and relevant regulations? NoneLess than one yearOne to less than two yearsTwo to less than three yearsThree or more years 11 Please indicate your level of proficiency with Microsoft Word. Beginner (Basic knowledge of creating, editing, formatting, and saving simple documents; inserting simple tables; and proofreading documents for accuracy)Intermediate (Knowledge of common commands such as creating a title; using, modifying, and creating styles; setting up the ruler; indenting paragraphs, using tabs and tables; inserting captions, footnotes, endnotes, special characters, or hard page breaks; using page numbering; creating headers and footers; inserting graphics; inserting an equation, adding comments and tracking changes.)Advanced (Extensive knowledge of almost all function of program including mail merge, macros, creating a table of contents, creating bookmarks and cross-referencing.)No experience 12 Please indicate your level of proficiency with Microsoft Excel. Beginner (Basic knowledge of creating a worksheet; performing calculations in a worksheet; modifying and formatting a worksheet; printing workbook contents)Intermediate (Knowledge of inserting and modifying graphic objects in a worksheet; customizing and enhancing workbooks; analyzing data using Pivot Tables, Slicers, and Pivot Charts)Advanced (Extensive knowledge of increasing productivity and improving efficiency by streamlining workflow; collaborating with others using workbooks; auditing worksheets; analyzing data; working with multiple workbooks; importing and exporting data, using Excel with the web)No experience 13 Please indicate your level of proficiency with Microsoft Outlook. Beginner (Basic knowledge of identifying the components of the Outlook environment; composing email messages; sending and receiving email messages; organizing email messages into folders; managing contacts; scheduling appointments; scheduling meetings, managing tasks, notes and journal entries)Intermediate (Knowledge of customizing message settings; organizing and locating Outlook messages; setting calendar options; tracking activities using the Journal; assigning and tracking tasks; sharing folder information; customizing the Outlook environment)Advanced (Extensive knowledge of almost all functions of program including personalizing your email; organizing Outlook items; managing data files; managing contacts and contact information; saving and archiving email; creating a custom Outlook form; working offline and remotely)No experience 14 The physical requirements of this position include the ability to lift and carry items weighing up to 50 pounds. Are you able to lift and carry items weighing up to 50 pounds with or without reasonable accommodations? YesNo * Required QuestionEmployerFairfax CountyAddress12000 Government Center Pkwy. Suite 270 Fairfax, Virginia, 22035Phone703–324–3311Website