Procurement Coordinator

Gregory Packaging Inc. is a leading, family-owned American manufacturer specializing in aseptic fresh and frozen juice products. With a legacy spanning three generations, the company is recognized as one of the largest juice producers in the USA, serving diverse markets such as healthcare, K-12 education, elder care, day care centers, and correctional facilities. As a Procurement Coordinator, you will play a vital role in ensuring the smooth and cost-effective sourcing of materials and supplies that keep multi-site, food-grade manufacturing operations running efficiently. This position offers exposure to a wide range of purchasing, logistics, and supplier quality activities, making it an excellent opportunity for individuals seeking to advance their careers in supply chain and procurement within a stable, growth-oriented, and supportive organization.

Responsibilities

• Prepare, process, and track purchase orders using the company ERP system, maintaining accurate order settings and supporting demand forecasting.
• Communicate with vendors to confirm pricing, availability, lead times, and delivery schedules; maintain up-to-date vendor records and performance data.
• Monitor inventory levels and collaborate with warehouse and operations teams to anticipate and fulfill reorder needs.
• Coordinate inbound freight and logistics by selecting and scheduling carriers, resolving assignment issues, and ensuring contracted carriers are used as required.
• Support procurement of food-grade ingredients and packaging materials, including conducting supplier comparisons and researching cost-saving opportunities.
• Perform three-way matching of purchase orders, receiving documents, and invoices; work with accounting to resolve discrepancies.
• Track order status and proactively follow up on delayed or backordered shipments to ensure timely delivery.
• Assist with supplier quality management by documenting corrective actions, tracking root-cause analyses, and monitoring incoming quality metrics.
• Support contract administration, including renewal tracking and basic terms review, and prepare procurement reports and analyses.
• Ensure compliance with company purchasing policies and applicable food safety or regulatory sourcing requirements.

Qualifications

• Associate's or Bachelor's degree in Business, Supply Chain Management, or a related field, or equivalent work experience.
• 1–3 years of experience in procurement, purchasing, or supply chain support.
• Strong proficiency in Microsoft Excel.
• Experience with ERP or procurement software (such as SAP, Oracle, or NetSuite) preferred.
• Excellent organizational skills and attention to detail.
• Strong written communication skills for professional correspondence with internal and external stakeholders.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Basic understanding of purchasing and contract terms, as well as vendor management practices.
• Preferred: Familiarity with sourcing food-grade ingredients, packaging materials, or manufacturing supplies.
• Preferred: Understanding of GMP, food safety, or FSMA-related supplier documentation requirements.
• Preferred: Experience supporting procurement for multi-site facilities.
• Preferred: Experience coordinating inbound freight and carrier logistics (LTL/FTL, port drayage).
• Preferred: Exposure to supplier quality processes such as root cause analysis, corrective actions, and incoming inspection.
• Primarily office-based; occasional visits to warehouse or production floor may be required.
• Ability to sit for extended periods and use computer systems for most of the workday.

Benefits

• Work-life balance
• Weekly pay
• $200 Employee Referral Bonus Program
• 2 weeks PTO accrued from date of hire
• Health benefits
• Supportive culture for career growth and development
• Development and internal promotion opportunities
• Stable and essential employment focused on safety
• National company that accommodates relocation
• Focus on continuous improvement and technology advancements