Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to support a short-term Contract assignment in Middletown, Delaware. This onsite opportunity is ideal for an accounting specialist who combines strong AP and AR knowledge with hands-on experience in QuickBooks and connected business systems. The role will focus on improving financial data accuracy, organizing records, and supporting invoice processing while helping establish a cleaner and more efficient accounting environment.

Responsibilities:

• Manage accounts payable and accounts receivable activities, including preparing invoices, recording incoming and outgoing transactions, and maintaining accurate supporting documentation.

• Review customer, vendor, and account records in QuickBooks to identify inconsistencies, correct outdated information, and improve overall data quality.

• Examine how receivable data is generated within the project management platform and help align that information for accurate use in QuickBooks.

• Assist in developing a consistent invoice format that captures the required billing details for financial tracking and reporting purposes.

• Perform reconciliations across financial records to ensure transactions are complete, accurate, and properly categorized.

• Assess the chart of accounts and recommend updates that support a more organized and reliable accounting structure.

• Archive inactive or outdated accounting records to help prepare a clean foundation for ongoing financial operations.

• Partner with internal stakeholders onsite to support the goals of this special accounting project within the expected timeline.

• At least 2 years of accounting experience with practical exposure to both accounts payable and accounts receivable functions.
• Proficiency in QuickBooks, including maintaining financial records, reviewing account structures, and processing transactions.
• Strong understanding of billing procedures, invoice creation, and account reconciliation activities.
• Experience working with accounting data connected to external platforms or databases is highly preferred.
• Ability to identify data issues, clean up records, and maintain organized financial information with a high level of accuracy.
• Solid technical skills and confidence navigating accounting systems to analyze and manage transaction data.
• Associate’s or bachelor’s degree in accounting or a related field is preferred.