Purchasing Coordinator

Job Description

Job Description

Location: Ontario, CA
Pay: $22.00 - $24.00 per hour (DOE)
Schedule: Monday-Friday, 8:30 AM - 5:00 PM
Job Type: Full-Time

Join Our Team!

Are you a detail-oriented purchasing professional who thrives in a fast-paced manufacturing environment? Do you enjoy coordinating with vendors, tracking inventory, and ensuring products arrive on time? If so, we'd love to hear from you.

We are seeking a Purchasing Clerk to support our procurement and inventory operations. This role is critical in helping maintain inventory levels, managing purchase orders, coordinating shipments, and supporting multiple departments to ensure smooth day-to-day operations. The ideal candidate is organized, proactive, analytical, and enjoys working collaboratively with both internal teams and external suppliers.

What You'll Do

• Research and source vendors while obtaining pricing, quotes, lead times, and product specifications.
• Create, process, and maintain accurate purchase orders through the ERP system.
• Track open purchase orders and monitor shipments to ensure on-time delivery.
• Communicate proactively with suppliers regarding order status, delays, shortages, and damaged goods.
• Maintain accurate purchasing records, vendor information, and pricing databases.
• Update delivery schedules, shipment timelines, and inventory forecasts.
• Coordinate with freight forwarders for shipment bookings, customs clearance, and container deliveries.
• Support engineering, design, and other departments with sourcing requests and product documentation.
• Assist with inventory planning, replenishment, and monitoring stock levels to prevent shortages.
• Verify product counts against purchase orders, manufacturing orders, and vendor packing lists.
• Participate in annual inventory counts and warehouse inventory initiatives.
• Collaborate with buyers and cross-functional teams to ensure operational efficiency.
• Identify process improvements and adapt quickly to changing business needs and market trends.
• Perform additional purchasing and administrative duties as assigned.

What We're Looking For

• Exceptional attention to detail and accuracy.
• Strong organization, time management, and multitasking abilities.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Proactive problem-solving skills with a sense of urgency.
• Strong verbal and written communication skills.
• Ability to work independently while contributing to a team-oriented environment.
• Comfortable working with data, numbers, and inventory-related calculations.

Qualifications

• Associate's or Bachelor's degree preferred.
• 2-3 years of purchasing, procurement, inventory, or supply chain experience in a manufacturing environment.
• Experience with ERP systems and order processing software.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Strong mathematical and analytical skills.
• Professional and customer-focused approach when working with vendors and internal teams.
• Ability to walk the production floor and warehouse as needed.

Why Join Us?

• Stable full-time opportunity with a growing organization.
• Collaborative and supportive team environment.
• Opportunity to make a direct impact on purchasing, inventory, and supply chain operations.
• Competitive pay based on experience.
• Career growth and development opportunities.

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Education:

• Bachelor's (Required)

Experience:

• Manufacturing: 3 years (Required)

Work Location: In person