Contract Management Specialist 1, SG-18

Overview The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system. Duties The Department of Financial Services is seeking candidates for Contract Management Specialist 1 positions in the Office of Financial Management. Duties include, but are not limited to, the following: Supports the Contract Management Specialist 2; Reviews proposed contracts for fiscal and programmatic correctness, adherence to State policy, compatibility with agency programs and goals, availability of funds, and appropriateness of rates; Conducts cost evaluations and prepares or assists with the preparation of cost evaluation reports; Prepares preliminary reports and recommendations to approve or reject contracts; Reviews procurement records to ensure adherence to all applicable laws, rules, and regulations and ensure proposed contracts represent the best value to New York State; Analyzes and tracks Minority and Women-Owned Business Enterprise (MWBE) and Service-Disabled Veteran-Owned Business Enterprise (SDVOB) contract goals; drafts comprehensive program reports, components of reports, or report summaries; Resolves problems identified by agency staff or vendors with the contract, RFPs, IFBs, RFQs, RFIs, RFAs, Sole/Single Source Procurements, or other related financial documents; Drafts appropriate bid documents to ensure adherence to applicable rules, regulations and guidelines, and fiscal objectives; drafts written responses to interested parties on contract awards and contract status; Provides guidance, technical assistance, and training to agency staff and/or potential bidder(s) to facilitate the contract and procurement processes, ensuring all control requirements are met; Provides guidance to agency staff on the evaluation and selection process for various procurement methodologies to help prevent bid protests by unsuccessful bidders and evaluates bids and works with program to determine recommended awardee; Ensures accurate execution of all documents needed for the procurement record; Reviews contractor performance, including price adjustments, amendments, contract interpretation and contract compliance issues; Reviews budget modifications and contract amendments to determine the impact on the contract and to ensure continued compliance with applicable regulations; Drafts proposed model contracts to be used by the agency as a guideline for excellence in procurement methodology; Recommends improvements to contract management related office policies and procedures; and Develops solicitation documents such as scope of work, mandatory requirements, qualifications, and contract evaluation. Appointment Method Minimum Qualifications List Appointment: Candidates must be reachable on the Civil Service eligible list for 00-500010, 26-872010, 40-081010, or 50-002010. Transfer: Candidates must have one year of permanent competitive service in a title eligible for transfer via Sections 70.1 or 52.6 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website. Please note that under Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades. 55 b/c Appointment: Candidates must meet the eligibility requirements of the Governor's Program to Hire Individuals and Veterans with Disabilities as described in Civil Service Law 55b/c. Information about this program can be found here: Minimum Qualifications Trainee 1: Four years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. Trainee 2: Five years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. Journey Level: Six years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. Substitution: An associate degree may substitute for two years of experience; a bachelors degree may substitute for four years of experience; a masters degree may substitute for five years of experience; and a doctorate may substitute for six years of experience. NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply (see minimum qualifications above). At this time, agencies may recruit and hire employees by making permanent non-competitive appointments. At a future date (within one year of appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Additional Comments Please note that a change in negotiating unit may affect your salary, insurance and other benefits. Salary: $53,764 (Trainee 1 Level SG-14)

• 59,994 (Trainee 2 Level SG-16)
• 66,951 - $85,138 (Journey Level SG-18)

Appointment Status: Permanent #J-18808-Ljbffr New York State Department of Financial Services