Administrative Assistant II

Administrative Assistant II

Kadiak, LLC, a Koniag Government Services company, is seeking an Administrative Assistant II with a Secret clearance to support Kadiak and our government customer in Washington, DC. This position is for a Future New Business Opportunity. We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

Kadiak, LLC is seeking experienced, motivated, career and customer-oriented Administrative Assistant II. Under the guidance of the onsite Government management team, the Administrative Assistant Level II serves as a clerical expert in independently processing the most complicated types of office actions. The Administrative Assistant Level II may be asked to evaluate and consolidate information from various sources under short deadlines, such as internal or external survey information, reporting on statistics (retention, staffing, Passport processing, etc.). Guidance is provided as needed; however, this person is expected to work independently in delivering tasks and reports as required by the Government management onsite. Completed written work receives close technical review from high-level Government employees. The Administrative Assistant II maintains confidential information (employee lists, management contact info, etc).

Essential Functions, Responsibilities & Duties may include, but are not limited to:

• Prepare written communications using a variety of office software, specifically: MS Word, MS Power Point, MS Publisher, MS Excel, and SharePoint
• Assist with new hire orientation for Government employees
• Assist with travel arrangements using online Travel Manager System (E2). Coordinate logistics for Government travel: book tickets, hotels, rental vehicles, estimate per diem, and voucher travel upon return
• Provide input into the Management Information System (MIS)
• With Government provided input, use MIS to report current and future activities
• Track and report official time and attendance records for all federal employees within the office through Time and Attendance Electronic System (TATEL)
• Track and verify Government employee's award/recognition payments, transit reimbursements
• Respond to routine questions on policy and procedures, and/or provide reports, such as Contractor employee turnover or time and attendance
• Process employees for DS badges through the MDIS/DOS enrollment system, PIN resets and unlock
• Utilize Federal personnel rules and regulations including the Foreign Affairs Manual Volume III (FAM-Personnel)
• Answer incoming calls (external and internal) to the office in a highly professional manner and forward calls, take messages or resolve calls as warranted on an individual basis
• Organize, type, collate and file sensitive material
• Maintain the Director's calendar of upcoming events, guest log, appointments, and other activities
• Review incoming documents and take appropriate action/distribution
• Track and monitor the status of memoranda, correspondence and taskers
• Inform personnel of overdue items, upcoming deadlines, and format and Department procedures for processing documentation
• Assist with travel arrangements using online Travel Manager system
• Prepare briefing materials and compile reports
• Provide support to other projects or tasks as required
• Receive deliveries and arrange for pick-up of outgoing shipments
• Be responsible for stocking the photocopy and facsimile machines and supplies as well as maintaining their operational status and taking the requested readings
• Receive and sort incoming/outgoing administrative mail
• Maintain constant awareness of all aspects of internal security including adherence to the restricted area policies, logging off computer terminals when not in use and securing work at the end of the business day
• Admit and welcome visitors into facility and maintains visitor log-in files
• Process employees for DS badges through the MDIS/DOS enrollment system, PIN resets and unlock badges
• Liaise with building management to report and resolve maintenance issues
• Operate office equipment, including but not limited to document scanners, telephones, intercoms, label printers, and cameras
• Assist with ordering, tracking, receiving, inventorying office supplies through various methods (GSA, CA internal, etc.)

Requirements:

• Ability to adapt to changes in procedures and assignments
• Ability to establish working relationships at all organizational levels
• Have expert knowledge and understanding of federal personnel rules and regulations including the Foreign Affairs Manual Volume III (FAM-Personnel)
• Ability to accurately manage taskers and assignments
• Ability to disseminate information and/or requests to all office personnel and compile responses
• Secret clearance required.

Education:

• HS diploma (2-year college degree preferred)

Work Experience, Knowledge, Skills & Abilities:

• Four (4) years of experience as an Administrative Assistant in an office environment.
• Two (2) years of experience supporting at an executive level.
• Five (5) years of experience utilizing a variety of office software, specifically: MS Word, MS Excel, MS Power Point, MS Publisher, MS Excel, and MS Outlook.
• Demonstrated experience with document management, preferably for a legal department or other office.
• Demonstrated ability to prioritize and organize simultaneous workflow duties.

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment. The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at View email address on click.appcast.io or by calling View phone number on click.appcast.io to request accommodation.