AP/AR Specialist

Accounts Payable/Accounts Receivable Clerk (Construction)-Immediate Start!

Summary:

Detail-oriented accounting professional responsible for supporting the full-cycle accounts payable and accounts receivables in a fast-paced construction environment. Reporting to the Accounting Manager and working closely with the accounting team, this role ensures accurate invoice processing, timely payment execution and collections, and proper documentation for all vendor, subcontractor, and customer transactions. The ideal candidate demonstrates strong organizational skills, a solid understanding of construction accounting practices, and the ability to maintain accuracy and efficiency while meeting tight deadlines across multiple projects. Must have some sort of construction related ERP (Vista, Procore, Sage, etc) and construction experience (includes engineering, development, affordable housing, etc).


Essential Duties:

Invoice Management and Processing (A/P)

* Receiving, reviewing, verifying, and processing vendor and subcontractor invoices for accuracy, coding, and required approvals
* Ensuring proper tax treatment, job cost allocations, and general ledger coding
* Maintaining organized digital and physical filing systems for all A/P documentation

Billing and Receivables Management (A/R)

* Preparing and issuing customer invoices, progress billings, and time & materials billings based on contract terms
* Tracking project billings, retainage, and change orders to ensure accurate revenue recognition
* Monitoring accounts receivable aging and following up on outstanding balances to ensure timely collections
* Collaborating with project managers to resolve billing discrepancies and support accurate invoicing

Payment Processing and Reconciliation

* Preparing weekly and monthly payment runs via check, ACH, and credit card
* Tracking retention amounts and verifying final release documentation prior to payment issuance
* Reconciling vendor statements and promptly resolving any discrepancies
* Processing employee reimbursements and project-related expense reports accurately and on schedule

Collections

* Managing credit and collections activities, including customer follow-up on outstanding balances and resolving billing disputes in accordance with company policies

Compliance and Reporting

* Maintaining complete and accurate records for lien waivers and conditional/final releases
* Supporting month-end and year-end close processes, including A/P and A/R reconciliations
* Assisting with audit requests and providing documentation as needed

System and Process Support

* Entering and maintaining vendor and customer master records within the accounting system
* Collaborating with project managers, superintendents, and procurement staff to ensure accurate cost capture and billing alignment

Administrative and Cross-Functional Support

* Managing the A/P and A/R inboxes and coordinating incoming mail and digital payment requests
* Providing general administrative support to the accounting team, including data entry, filing, and document scanning
* Communicating professionally and courteously with vendors, subcontractors, and clients to address questions and resolve issues



Location : 100% onsite

Pay: $33-$39 hourly


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.