Site Supervisor - Palm Glades Preparatory Academy

Job Description

Job Description

Job Overview: 

The Site Supervisor leads the daily operations of the Be Strong After School Club (BSASC) at
Palm Glades Preparatory Academy, located at 22655 SW 112th Ave, Miami, Florida
. This role is responsible for supervising site staff and contractors, ensuring program compliance with district, funder, and organizational requirements, and fostering a safe, engaging, and high-quality environment for students and families.

Work Schedule:

• Monday–Thursday, 3:10 p.m. – 5:10 p.m.
• up to 20 hours per week, aligned with after-school program hours at the assigned school site and additional responsibilities

Key Responsibilities and Duties

Staff Leadership & Oversight

• Supervise and support Site Instructors and Security Monitor.
• Provide coaching and performance feedback.
• Monitor staff attendance, timekeeping, and payroll submissions.
• Address performance concerns in a timely and professional manner.

Program Operations & Compliance

• Ensure site compliance with district, funder, and organizational policies.
• Maintain student enrollment records and monitor ratios (1:20).
• Coordinate with school administration regarding facilities and procedures.
• Ensure all staff maintain required certifications and identification badges.
• Perform in-office administrative duties, including preparing lesson plans and completing related documentation.

Safety & Emergency Management

• Implement and monitor safety protocols for all activities.
• Respond to and document incidents, accidents, and safety concerns.
• Serve as the primary on-site contact for emergencies until resolved.
• Ensure Security Monitor is present until the last student is picked up.

Educational Program Quality

• Facilitate Heart Skills curriculum weekly.
• Monitor instructional quality and student engagement.
• Support Site Instructors with curriculum implementation.
• Oversee special programs (arts, culinary, physical activities).
• Ensure program balance between academics, enrichment, and fun.

Family & Community Engagement

• Coordinate and lead parent events and family engagement activities.
• Communicate regularly with families regarding programming.
• Address parents’ questions and concerns professionally.
• Represent BSI and the program at school and community events.

Recruitment & Retention

• Develop and implement strategies to meet enrollment goals.
• Track attendance and student retention.
• Collaborate with school staff for student referrals.
• Meet recruitment and retention goals.

Documentation & Reporting

• Maintain accurate attendance and program records.
• Submit reports as required by district, funders, or BSI.
• Document staff training completion and evaluations.
• Maintain organized records of incidents and safety reports.
• Maintain inventory of program materials.
• Complete all required training to maintain grant compliance.

Qualifications

• Bachelor’s degree is preferred in education, social sciences, or related field.
• Minimum of 2 years of experience in youth programming, education, or after-school programs.
• Minimum of 1 year of experience guiding or supporting staff.
• Strong leadership, communication, and organizational skills.
• Proficiency with standard office software (email, spreadsheets, and data systems) and the ability to quickly learn new technologies.
• Must pass Level II background screening and sex offender registry check.

Work Environment

• Position may require travel to and from assigned school site.
• Must be available during after-school hours, with occasional evenings for events.

Physical Demands: This position is regularly required to sit, stand, walk, speak, and hear. The position requires extensive computer use so the employee must have sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen. The employee must occasionally lift and/or move up to 30 pounds. Reasonable accommodation may be provided to enable otherwise qualified individuals with disabilities to perform the essential functions.

Limitations and Disclaimer: This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis. We are an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, or any other legally protected status. Hiring is contingent to references and Level II background screening and Sex Offender background check successfully passed.