HUMAN RESOURCES COORDINATOR

Location: Nampa, ID Title: Human Resources Coordinator Hiring Salary Range: $21.71 – $25.43/hour, DOE Department: Human Resources Reports to: Human Resources Manager FLSA Status: Non‑Exempt Benefits Eligible: Yes PERSI Eligible: Yes Travel Required: None Position(s) Supervised: None Schedule: Monday through Friday, 8:00 a.m. – 5:00 p.m. Benefits Medical Dental Vision PERSI Retirement Plan (11.96% employer contribution) 401(k) & 457 Retirement Plans 11 Paid Holidays Paid Time Off (at least 4 weeks per year) Life Insurance with AD&D Short-Term Disability Long-Term Disability Flexible Spending Account Employer-Funded HRA VEBA Health Savings Wellness Program & Rewards Opportunity for student Public Service Loan Forgiveness Harward Recreation Center Discounts Other Great Benefits Position Summary The HR Coordinator serves as a critical administrative foundation for the Human Resources team, helping to foster an organizational culture anchored in consistency, fairness, and transparency. Responsibilities include managing precise data entry, assisting the HR Team with recruiting and comprehensive onboarding, maintaining accurate employee records, and effectively handling employee inquiries. This role works collaboratively with team members to ensure the seamless coordination of benefits and the accurate tracking of absences under FMLA, Workers Compensation, and City of Nampa leave plans. Essential Functions Perform administrative support, precise data entry, record retrieval, and record maintenance, including entering data into the HR/payroll system (Tyler/Munis) and distributing information to relevant departments, the public, or other agencies as requested. Execute data entry related to benefits enrollment changes and assist with tracking data for 1095-C annual benefits reporting. Assist with new-hire orientation to ensure a welcoming, informative, and culturally supportive onboarding experience. Administer workers’ compensation intake processing and support ongoing claims management. Assist with administering the leave of absence program, ensuring accurate tracking of all leave taken in strict compliance with FMLA, other applicable laws, and City policies. Act as the first point of contact by answering, screening, and greeting team members and public visitors; provide general Department information, route calls, and initiate intake associated with FMLA, Work Comp, and leave processes. Apply departmental rules, policies, and regulations consistently and fairly to enroll team members in benefit plans. Maintain and update confidential employee records (both hard and soft copies), partnering with HR staff to support accurate data integrity. Scan and electronically file HR documents into designated personnel files. Create new and replacement identification badges for staff. Support and guide team members in troubleshooting Employee‑Self Service and Executime timekeeping system concerns. Maintain transparent communication by keeping the HR Manager fully and accurately informed about workflow challenges, potential risks, and abnormal conditions. Proactively elevate roadblocks and outline the support needed from the HR Manager to maintain operational efficiency. Assist in the planning and execution of benefits open enrollment, the Benefits & Wellness Fair, and other collaborative benefit‑related events. Coordinate and prepare materials to achieve excellence in the orientation, exit, and general employee and manager experiences. Serve as a reliable backup for other human resources team members, promoting a cohesive team environment. Additional Functions Take an active role in cultivating a safe, healthy, and respectful work environment for all. Assist with scheduling interviews, updating calendars, answering phone calls, monitoring communications, and greeting interviewees onsite. Process pre‑employment paperwork and coordinate pre‑employment reference checks, background checks, and drug screenings. Assist with preparing responses to public records requests and generating HR reports. Participate in the planning and coordination of various organizational events and training initiatives. Perform other duties as assigned, understanding that management retains the right to assign or reassign duties to this position at any time. Required Education, Experience, & License/Certifications High School Graduate or General Education Degree (GED) required. A bachelor’s degree in Business or Public Administration, Human Resource Management, or another related field is preferred. HR Professional certification preferred. Three (3) or more years of experience in Human Resources or an administrative support role, or any combination of experience and training that provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work. Required Knowledge, Skills & Abilities Fluent in English, with exceptional technical writing and communication skills. Working knowledge of applicable employment laws, including FLSA, FMLA, ADA, EEO, and Title VII of the Civil Rights Act. Demonstrate a high degree of professionalism in all areas (communication, approach, style), understanding what it means to represent the Human Resources department respectfully to all employees, regardless of title. Detail-oriented to process HR, benefit, and payroll-related transactions efficiently, transparently, and accurately. Strong organizational abilities and the capacity to adapt quickly under pressure with short timelines and competing demands. Ability to communicate effectively verbally and in writing, including in front of audiences. Ability to maintain strict confidentiality, tact, and diplomacy. Ability to work effectively across multiple departments and cultures, acting as a collaborative partner internally and externally. Ability to work seamlessly as a team member to accomplish department goals and support a coaching culture. Ability to make sound, objective judgments and draw valid conclusions. Strong proficiency in Microsoft Office (Outlook, Word, Excel) and the ability to quickly learn and utilize the Human Resource ERP System (Tyler/Munis). Must be able to successfully pass the City of Nampa background check processes and drug testing, which may include reference checks, criminal history checks, driving record checks, and pre‑employment, random, and post-accident drug testing. Work Environment Work is performed primarily in an office environment, and the employee in this class is subject to inside environmental conditions. Reasonable Accommodation Statement To accomplish this job, an individual must be able to perform each essential function, with or without reasonable accommodation, satisfactorily. A reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions. EEO Statement The City of Nampa is an equal employment opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, national origin, veteran status, disability status, or any other characteristic protected by federal, state, or local laws. Disclaimer The City has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines on job expectations and the employee's ability to perform the duties of the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not constitute a contract of employment, and the City reserves the right to change this job description and/or assign tasks for the employee to perform as the City deems appropriate. This position may be extended, or it may close before the closing date. #J-18808-Ljbffr