Administrative Assistant

Job Description

Job Description

Harbor is seeking an Administrative Assistant to join the Toledo team! This position provides administrative support to the Senior Administrative Assistant and others as assigned.

Position is full time, 40 hours per week.  

REQUIREMENTS

Education:

• Associates degree in business-related area or equivalent secretarial experience required.

Experience:

• Must be able to type well, and be proficient and accurate in computer use, including Microsoft Word, Outlook and Excel.
• Requires excellent spelling, grammar and communication skills.
• Ability to work well independently and relate well with a variety of individuals and maintain confidentiality is required.
• Must present in a professional manner, be creative, self-motivated, demonstrate excellent organizational skills, and be a team player.

Licensure and Certifications:   

• Must have a valid driver’s license, acceptable driving record, and show proof of personal auto insurance policy to be deemed insurable with Harbor’s vehicle insurance carrier.

RESPONSIBILITIES  

Essential Functions and Primary Responsibilities:  

1. Serves as administrative assistant to Executive Assistant as necessary and assistant to others as assigned.
2. Maintains all corporate and administrative correspondence and files.
3. Assists Executive Assistant to effectively and efficiently perform his/her duties. Activities include but are not limited to: ordering supplies, opening and handling mail, scheduling appointments, maintaining an electronic filing system, greeting guests, screening phone calls, developing documents and correspondence and planning and coordinating meetings/events.
4. Schedules meetings as requested.
5. Assist with maintaining record retention file for administration and non-clinical departments.
6. Keeps current with trends and developments related to essential job competencies, and demonstrates continued growth.

General Competencies/Performance Expectations:  

• Utilizes information technology systems and software applications effectively and in accordance with organizational standards and security protocols. 
• Demonstrates sound judgment by analyzing information thoroughly, reaching timely conclusions, and taking appropriate, decisive action. 
• Plans, prioritizes, and organizes work to ensure maximum efficiency, productivity, and quality outcomes. 
• Actively seeks and utilizes supervision and feedback appropriately to support professional growth and effective job performance. 
• Manages time and utilizes leave in accordance with organizational policies and procedures. 
• Performs additional duties and responsibilities as assigned to support departmental and organizational needs. 

About Harbor:

• A leading provider of mental health and substance use treatment for  over 100 years.
• 350+ clinical staff  serve over 24,000 clients  across multiple locations and in the community each year.
• Services ranging from counseling, pharmacological management, primary care, psychological testing, case management, substance use treatment, residential services, vocational program, and more!

Why Work for Harbor?

It is fast-paced and challenging, but you will have a lot of fun in the process. You will have the opportunity to meet other motivated individuals who are also making a positive impact at our company. Harbor is committed to investing our resources in you! Some benefits of working with Harbor include:

• • Medical, dental, and vision coverage
  • Retirement plan with company match
  • Generous paid time off, sick time, and paid holidays
  • Tuition and professional license reimbursement programs
  • Clinical supervision hours offered
  • Ability to make a difference in your community!