Accounts Receivable Specialist

Accounts Receivable Specialist

Location: Secaucus, NJ

Industry: Construction

Position Overview

Our client, a growing construction organization, is seeking an experienced Accounts Receivable Specialist to manage billing, collections, and cash application activities. The ideal candidate will have experience with Time & Materials (T&M) invoicing , construction billing processes, and proactive collections management. This role will be responsible for ensuring timely and accurate invoicing, reducing aging balances, and maintaining positive customer relationships while supporting the company's cash flow objectives.

Key Responsibilities

Accounts Receivable & Billing

• Prepare and process high-volume customer invoices, including Time & Materials (T&M) billing and service-related invoices.
• Review labor hours, equipment usage, materials, subcontractor costs, and supporting documentation to ensure accurate billing.
• Generate customer invoices based on contract terms, work orders, and project activity.
• Monitor billing schedules and ensure timely invoicing for ongoing projects.
• Resolve customer billing discrepancies and coordinate with project managers, field personnel, and operations teams.

Collections

• Manage the full-cycle collections process for assigned accounts.
• Conduct regular follow-up on outstanding invoices through phone calls, emails, and customer correspondence.
• Research and resolve payment delays, disputes, and deduction issues.
• Maintain detailed collection notes and customer payment histories.
• Escalate delinquent accounts as needed and recommend appropriate corrective action.
• Work to reduce DSO (Days Sales Outstanding) and improve overall cash flow.

Cash Applications & Reporting

• Apply customer payments accurately and timely.
• Reconcile customer accounts and investigate unapplied cash balances.
• Prepare aging reports and communicate collection status to management.
• Assist with month-end closing activities and AR reconciliations.
• Support external audits and provide requested documentation.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• 3+ years of Accounts Receivable experience.
• Construction industry experience strongly preferred.
• Experience with Time & Materials billing , service billing, or project-based invoicing required.
• Proven collections experience with commercial customers and contractors.
• Strong understanding of AR aging, cash application, and account reconciliation.
• Proficiency with Microsoft Excel, including VLOOKUPs and Pivot Tables.
• Experience with ERP/accounting systems such as Vista, Spectrum, Foundation, Sage, Viewpoint, Timberline, or similar preferred.
• Excellent communication, organizational, and problem-solving skills.

Preferred Experience

• Construction, facilities management, HVAC, electrical, plumbing, mechanical contracting, or industrial services environment.
• AIA billing knowledge is a plus but not required.
• Experience working with project managers and operations teams to support billing and collections efforts.

Compensation & Benefits

• Competitive salary
• Medical, dental, and vision benefits
• Paid time off and holidays
• 401(k) with company match
• Career growth opportunities

This position is ideal for an AR professional who enjoys both the analytical side of billing and the customer-facing aspect of collections, while working in a fast-paced construction environment.