Office Specialist II

Onsite San Jose CA Scheduling And Operations

Coordinate vehicle assignments across agency units for daily operations, meetings, training, and business travel. Optimize schedules to ensure efficient resource allocation. Inspect vehicles upon return to verify cleanliness and fuel levels, and report any damage. Create maintenance and repair work orders, collaborate with the Senior Mechanic on service requirements, and relay information to the Fleet Group regarding accidents, repairs, and road calls.

Data Entry And Reporting (Maintenance And Fuel Coordination): Inputting data into fleet management software, including Maximo for work orders and records, and Fuel Master for fuel tracking. Transferring data to Excel via uploads or manual entry to facilitate analysis and reporting. Assisting with parts counter deliveries, including sorting, tracking, verifying, and inventory accounting.

Knowledge: General office equipment (copiers, phones, laptops) and software, including Microsoft Office (Excel, Word, Outlook, Teams, Zoom) and the Internet.

Skills: Creating data sheets in Excel using information extracted from software such as Fuel Serve and Maximo; communicating effectively with customers and unit staff; and understanding the importance of individual roles and their contributions to the district. Ability to operate office equipment and software programs and effectively communicate with individuals from various Units within the district. Ability to prioritize and schedule. Ability to pass Background, Drug Screen and if applicable Medical Screenings (i.e. Vision, Hearing, or Physical) if Required by Client.

Medical, dental, vision, ancillary coverage and 401k benefits are available.