Volunteer Coordinator

Status: Part-Time, Non-Exempt (25 hours/week) Volunteer Coordinator Team: Central Reports To: Central Operations Manager Status: Part-Time, Non-Exempt (25 hours/week) Position Summary The Volunteer Coordinator is responsible for building, developing, and sustaining a thriving volunteer community that equips HEART Response Ministry (HRM) to fulfill its mission. This role partners with ministry and department leaders to identify volunteer needs, recruit and onboard volunteers, coordinate training, and ensure volunteers are effectively placed in roles where they can serve with purpose and impact. Key Responsibilities Build and cultivate relationships with local churches, schools, ministries, businesses, and community organizations to proactively recruit volunteers who align with HRM's mission and values. Develop and maintain a healthy pipeline of individual and group volunteers prepared to serve across multiple ministry and operational areas. Represent HRM at outreach events, volunteer fairs, and community gatherings to promote volunteer opportunities and strengthen community partnerships. Collaborate with ministry and department leaders to assess volunteer needs and identify current and future staffing priorities. Recruit, interview, and place volunteers in roles that align with their gifts, interests, availability, and experience while supporting organizational needs. Coordinate volunteer scheduling and communications in partnership with Central Operations using the organization's volunteer management system. Maintain accurate volunteer records and provide timely reporting to support planning, compliance, and ministry communications. Design, implement, and continuously improve a consistent volunteer onboarding, orientation, and training program. Foster volunteer engagement through ongoing communication, encouragement, recognition, and opportunities for growth. Support a positive volunteer experience by serving as a resource for volunteers and ministry leaders, addressing questions and resolving concerns as needed. Ensure volunteer policies, procedures, and documentation are consistently followed. Education & Experience Required Bachelor's degree or equivalent combination of education and relevant work experience. Experience in volunteer management, ministry leadership, community engagement, or a related field. Valid driver's license. Preferred Experience using volunteer management software, databases, or similar systems. Competencies Demonstrates a personal commitment to HRM's mission and the ability to prayerfully discern and respond to the leading of the Holy Spirit in ministry. Strong relationship-building skills with the ability to engage people from diverse backgrounds, personalities, and leadership styles. Excellent organizational, administrative, written, and verbal communication skills. Ability to thoughtfully assess volunteer strengths and place individuals in roles where they can thrive. Maintains a high level of confidentiality, integrity, and sound judgment. Strong analytical skills with the ability to interpret data and make informed decisions. Self-motivated with the ability to manage multiple priorities in a fast-paced, ministry-focused environment. Demonstrates initiative, problem-solving, and creative thinking. Collaborates effectively across departments and contributes to a unified team culture. Proficient with Microsoft Office and the ability to learn new software systems. Working Conditions & Physical Demands Schedule may include evenings, weekends, and extended hours as ministry needs require. Ability to sit, stand, and walk for extended periods. Frequent use of a computer, keyboard, and mouse. Ability to lift and carry up to 25 pounds. Ability to travel locally for meetings, events, and ministry activities. Regular onsite work is required. Employment Notice HEART Response Ministry is a Minnesota nonprofit organization that is exempt from contributing to Minnesota Unemployment Insurance. As a result, employees are not eligible for Minnesota unemployment benefits upon separation from employment. #J-18808-Ljbffr