Program Specialist- Distance Education

Representative Duties

BASIC FUNCTION Under the direction of an assigned supervisor, performs a wide variety of daily functions associated with the day-to-day operations of a program including identifying and verifying students eligible for college programs and services, assisting in supporting the day-to-day activities of the program. DISTINGUISHING CHARACTERISTICS The incumbent in this classification performs duties in the administrative support in program operations. The work requires interaction with participants/students, faculty, staff, and others. The incumbent must possess well-developed organizational skills and communication skills with an emphasis on supporting program functions and ensuring program efficiency. ESSENTIAL DUTIES & RESPONSIBILITIES The following duties and responsibilities describe the general nature and level of work being performed. It is not intended to be restricted or construed as an exhaustive list of all duties and responsibilities required of individuals so classified.

• Assist in assigned program's goals and objectives; assist faculty and staff in the administration of program requirements.
• Prepare a variety of required reports related to program administration.
• Process purchase orders; complete necessary business forms, assist with program budget processes, and adhere to established business policies and procedures.
• Serves as the lead contact and reference source for staff, students, outside agencies, and the public regarding the assigned program; provides information and assistance in a variety of formats concerning program registration procedures, program content and requirements, and policies and procedures.
• Assist in identifying eligible students; schedule and conduct sessions with potential students; provide information and assistance to students regarding the assigned program; respond to inquiries.
• Interpret and explain program policies and eligibility requirements; conduct college and program and orientations; coordinate the dissemination of information on college programs and support services for students.
• Assist students to navigate the financial aid process.
• Ensure program eligibility for participants by confirming adherence to program requirements.
• Assist in the preparation and planning of special events for the program.
• Participate in meetings as assigned.
• Provide training and supervision for students and temporary employees.
• Perform other job-related duties as assigned.

Minimum Qualifications

EDUCATION AND EXPERIENCE: Any combination equivalent to an associate degree in the program-related field and two (2) years of experience in a student services capacity. IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.

Supplemental Information

RANGE 18 ON THE CLASSIFIED SALARY SCHEDULE: Initial salary placement is normally at Step 1, no higher than Step 3. Please review current salary schedule.

IMPORTANT:

• First Review of Applications: Complete application packets will be accepted until the position is filled; but those received by October 7, 2026, are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point
• All application communications, including interview invitations, are sent through our applicant tracking system (NeoEd). Applicants are responsible for regularly monitoring their NeoEd account and ensuring that their contact information (including email address and phone number) is accurate and up to date. Failure to respond to interview invitations or other time-sensitive communications within the specified timeframe may result in removal from further consideration for the position. Due to the volume of applications received, candidates who do not respond may be considered withdrawn (no-show), and interview opportunities may be extended to other qualified applicants.

EEO Information

Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

COMMITMENT TO EQUITY AND DIVERSITY With the goal of ensuring the equal educational opportunity of all students, Imperial Valley College embraces diversity among students, faculty, staff, and the communities we serve as an integral part of our history, a recognition of the complexity of our present state, and a call to action for a better future. Embracing diversity means that we must intentionally practice equity and respect toward one another, and understand that discrimination and prejudices create and sustain privileges for some while creating and sustaining barriers for others. In order to embrace diversity, we also acknowledge that institutional discrimination and implicit bias exist, and that our goal is to eradicate those vestiges from our system. Our commitment to diversity requires that we strive to eliminate those barriers to equity, and that we act deliberately to create a safe and positive environment where individual and group differences are valued and leveraged for our growth and understanding as an educational community.

To advance the goals of diversity, equity, inclusion, and social justice for the success of students and employees, we must honor that each individual is unique and that our individual differences contribute to the ability of the college to prepare students on their educational journeys. This requires that we develop and implement policies and procedures, encourage individual and systemic change, continually reflect on our efforts, and hold ourselves accountable for the results of our efforts in accomplishing our goals.

We are invested as a community in cultivating and maintaining a climate where equity and mutual respect are both intrinsic and explicit by valuing individuals and groups from all backgrounds, demographics, and experiences. Individual and group differences can include, but are not limited to the following dimensions: race, ethnicity, national origin or ancestry, citizenship, immigration status, sex, gender, sexual orientation, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, religion, creed, military or veteran status, socioeconomic status, and any other basis protected by federal, state or local law or ordinance or regulation. We acknowledge that the concept of inclusion and diversity is ever-evolving, thus we create space to allow our understanding to grow through the periodic review of this statement. In service of these goals, Imperial Valley College is committed to fostering an employment environment that offers equal employment opportunity for all and an educational environment that ensures the equal educational opportunity of all students.

THE COLLEGE Imperial Valley College is co-recipient of the 2023 Aspen Award for Community College Excellence. It offers a full range of associate degrees, professional certificates and basic skills courses as well as a comprehensive array of university transfer and education courses. IVC has an annual full-time enrollment of more than 10,000 students. The Aspen award committee noted that IVC has created one of the nation's most effective partnerships with local K-12 systems and has excelled in graduation rates and post-graduation success of its student population. Its student success is based upon IVC's work in eliminating barriers, addressing student challenges and fostering a culture of care in a rural area with high rates of poverty and traditionally low rates of educational attainment. Imperial Valley College is known throughout the region for its outstanding career programs, excellent programs of study in business, quality allied health, renewable energy and public safety programs and for excellent transfer and general education courses. IVC is also a major economic engine in Imperial County. It is responsible for infusing millions of dollars annually into the local economy through its construction projects, general operations and annual earnings of its current students and graduates.

Benefits

Employer/employee paid medical coverage options, dental, vision, and life insurance. Earned annual sick leave. Earned annual vacation leave for classified and confidential classified employees. Enrollment in a California Retirement System.