Senior Tax Record Specialist

: Description:

Job posted until Tuesday, January 16, 2024.

Entry salary is $39,465/yr.

GENERAL DESCRIPTION:

The purpose of this position is to perform a variety of routine and complex clerical, technical, accounting, and legal support assignments in support of the Oconee Auditor's Office. Assist to assess Real, Business, Personal Property, and Manufacturing, Utilities, Aircraft and Vehicle taxes while adhering to applicable South Carolina statutes. Provide customer service to both internal and external clients, and assist with daily operations of the department.

ESSENTIAL JOB DUTIES:

1. Calculate, receive, and post various taxes, balance receipts daily; prepare deposits; process refunds as appropriate; daily reports to various county offices; prepare and submit state reimbursements for homestead and MFGR to the SC DOR; assist local school district and municipalities on their annual budgets and statutory requirements.

2. Research all tax files through county departments and databases to include multiple county and state software systems, legal records, internet sources, Department of Motor Vehicles, Department of Revenue, Department of Natural Resources and the Department.

3. Provide professional and courteous customer service regarding tax payments, delinquent tax inquiries, current tax inquiries, Forfeited Land Commission, SC DOR Exemptions, vehicle, boat or motor, aircraft, homestead, real estate estimates or inquiries, manufacturing, fee in lieu of tax and notary services.

4. Research returned mail and establish the best address available.

5. Process business taxes through the SC DOR.

6. Provide administrative and clerical assistance that includes extensive filing, mail processing, phone and fax communications, e-mail communications, and general office upkeep.

7. Prepare tax records for annual tax role, and verify proper procedures have been followed and all research has been completed.

8. Process deeds, assignments, cancellations, and assist customers relating to tax sale and Forfeited Land Commission; including all notifications, correspondence, payments, and accounting related thereto. Process annual financial report to the county Finance Office to assist with the annual auditors report in regards to the new and sold FLC properties.

9. Input updates and retrieves computer data.

10. Create databases, spreadsheets, and forms to assist in the research of records.

11. Prepare Forfeited Land Commission for public and updates website as needed.

12. Prepare written public correspondences for citizens regarding returned payments, refunds, check returns, and general questions asked of the office.

13. Prepare and process reports for department head, county departments, and other entities.

14. Attend all necessary training, workshops, meetings, and council or staff meetings as required.

15. Process inter-department communications and correspondences.

16. Work with outside vendors to ensure all data is sent and received properly in order to process weekly, monthly and annual renewals.

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.

Additional Job Duties:

Additional job duties as required by the supervisor.

Requirements:

KNOWLEDGE, SKILLS, & ABILITIES:

• Extensive math and accounting skills;
• Knowledge of South Carolina Statues relating to real estate and personal property tax laws and vehicle renewal laws; Knowledge of Real Estate taxation, transfer, ownership, and mapping;
• Knowledge in the legal requirements of the Treasurer, Delinquent Tax, Assessor, and Register of Deeds; Skills in problem-solving and ability to multi-task;
• Knowledge of the policies and procedures of county offices, including the Treasurer, Delinquent Tax, Assessor, Register of Deeds, GIS, Finance, and Building Codes;
• Ability to communicate effectively orally and in writing. Ability to communicate with the public; Exceptional customer service skills;
• Good interpersonal skills; Good analytical skills;

EDUCATION AND EDUCATION:

The educational requirement for this position is:

• Completion of high school/GED.
• Education may be substituted for experience.
• Related-experience required: 2 years.
• Experience may be substituted for education.

LICENSES, CERTIFICATIONS, OR REGISTRATIONS

Certifications, licenses, professional designations, or other qualifications required for this position include:

• N/A

Certifications, licenses, professional designations, or other qualifications preferred for this position include:

• Notary Public

ESSENTIAL PHYSICAL REQUIREMENTS:

Physical Requirements:

The physical activities required for this position involve:

Standing: under 1/3 of the time; walking: under 1/3 of the time; sitting: up to 2/3 of the time; using hands: up to 2/3 of the time; reaching with hands and arms: under 1/3 of the time; climbing or balancing: none of the time; stooping, kneeling, crouching, or crawling: under 1/3 of the time; talking or hearing: over 2/3 of the time; and, tasting or smelling: none of the time.

This position requires lifting:

Up to 10 pounds: over 2/3 of the time; up to 25 pounds: under 1/3 of the time; up to 50 pounds: under 1/3 of the time; up to 100 pounds: none of the time; and, more than 100 pounds: none of the time.

Vision Requirements:

This position has the following special vision requirements: · Close vision (clear vision at 20 inches or less)· Distance vision (clear vision at 20 feet or more)· Color vision (ability to identify and distinguish colors· Peripheral vision (ability to observe an area that can be seen up or down and to the left and right when vision is fixed on a given point)· Depth perception (three-dimensional vision, ability to judge distances and spatial relationships)· Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)

ENVIRONMENTAL WORKING CONDITIONS:

The following physical conditions and hazards may be encountered while working in this position:

• Indoor environment

Oconee County is an equal opportunity/affirmative action employer committed to achieving excellence and strength through diversity. The County seeks a wide range of applicants for its positions so that one of our core values, a qualified and diverse workforce, will be affirmed.