Management and Program Analyst (Staff Assistant)

Job Title

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

The incumbent serves as principal staff assistant and primary point of contact for the assigned executive office, independently managing a broad range of administrative and executive support functions involving sensitive and confidential matters.

The incumbent exercises delegated authority in controlling and coordinating the executive's calendar, evaluating requests for meetings and engagements, and ensuring alignment of the executive's time with organizational priorities.

The incumbent researches and resolves issues not requiring direct executive action and ensures appropriate disposition of requests.

The incumbent manages internal and external communications, screens calls and correspondence, and reviews incoming and outgoing materials for accuracy, clarity, and compliance with established policies and protocols.

The incumbent prepares and coordinates executive briefing materials, ensures appropriate review and clearance, attends meetings as required, prepares summaries of discussions and decisions, and tracks follow-up actions to ensure completion of commitments.