Operations and Marketing Coordinator

Job Description

Job Description

Hybrid / Flexible Schedule

We’re looking for a dependable, organized, and proactive Personal Assistant & Business Operations Coordinator to join our small but growing team. This role is ideal for someone who enjoys wearing many hats — supporting day-to-day business operations, assisting leadership with administrative tasks, and helping with marketing efforts that drive growth.

You’ll work closely with company leadership to keep things running smoothly behind the scenes while contributing ideas that help move the business forward.

Key Responsibilities

Executive & Administrative Support

• Provide direct support to the business owner and leadership team — managing calendars, scheduling meetings, handling correspondence, and coordinating travel
• Prepare reports, organize documents, and assist with follow-up on key business initiatives
• Serve as a point of contact for clients, vendors, and internal team members

Office & Operations Management

• Keep business operations organized — maintain files, records, and databases (digital and physical)
• Oversee office supplies, vendor relationships, and expense tracking
• Support bookkeeping, budgeting, and light financial reporting activities
• Assist with HR and compliance tasks as needed (onboarding, recordkeeping, etc.)

Marketing & Brand Support

• Help manage company social media accounts and create content that reflects our brand voice
• Coordinate email campaigns, newsletters, and basic website updates
• Assist in planning and promoting company events, community initiatives, or client appreciation efforts
• Track marketing performance and help identify ways to strengthen our presence

Team & Workflow Coordination

• Facilitate communication between departments and external partners
• Stay one step ahead by anticipating needs and helping streamline day-to-day operations
• Jump in wherever needed — no task too big or small

Qualifications

• 3–5 years of experience in an administrative, operations, or personal assistant role (preferably within a small business setting)
• Strong organization and multitasking skills with attention to detail
• Working knowledge of marketing tools and platforms (social media, Canva, Mailchimp, etc.)
• Tech-savvy and comfortable learning new systems or software
• Excellent written and verbal communication skills
• Positive, can-do attitude and ability to adapt in a fast-paced, evolving environment
• Bachelor’s degree in Business, Marketing, or a related field preferred (but not required)

What We Offer

• Competitive pay based on experience
• Hybrid / flexible schedule
• Opportunity to work closely with leadership and make a visible impact on the business
• Supportive, team-oriented environment where your ideas are valued
• Room for growth as the company expands

Hydrate HQ is the fastest growing B to B drinking water company in the USA. We provide a patented and exclusive bottleless purifier to commercial business and industry that our customers LOVE! This “high end” purifier is an alternative to obsolete 5-gallon bottle water coolers, cheap filter machines and antiquated water fountains. Over 8,000 companies have been enjoying our service and our business has doubled in the last three years. Companies are seeking clean, safe and touchless alternatives due to COVID-19 and we have the industry’s top solution to this problem.

Company Description

Hydrate HQ is the fastest growing B to B drinking water company in the USA. We provide a patented and exclusive bottleless purifier to commercial business and industry that our customers LOVE! This “high end” purifier is an alternative to obsolete 5-gallon bottle water coolers, cheap filter machines and antiquated water fountains. Over 8,000 companies have been enjoying our service and our business has doubled in the last three years. Companies are seeking clean, safe and touchless alternatives due to COVID-19 and we have the industry’s top solution to this problem.