Meeting Planner

Meeting PlannerSUMMARY: The Meeting Planner will support meeting and event planning, assists in the daily coordination of board meetings and workshops; facilitates all aspects of program details.ESSENTIAL EDUCATION AND EXPERIENCE: Bachelor's Degree or equivalency in a related discipline and at least three (3) years of experience in Event Planning or similar vocation. Should have proven experience within the meeting, hospitality or service industry.SKILLS/COMPETENCIES REQUIREMENTS:Strong Team AttitudeWorks well independently and in a team environmentInterpersonal skillsMaturityEstablished vendor relationships relative to the industryDemonstrates effective negotiation and closing techniquesExcellent written and verbal communication skillsOrganizational, planning, and prioritization skillsStrong analytical, problem solving, and judgment skillsStrong customer orientationCommitment to company valuesExperience with budgeting processesProficient in Microsoft Office, including Word & ExcelWillingness and ability to travel (approx. 15-20 times a year)ESSENTIAL DUTIES AND RESPONSIBILITIES:Daily meeting and event planning, assists in the daily coordination of board meetings and workshops; facilitates all aspects of program details such as arranging off-site venues, researching future meetings sites and working with hotel properties from the contract stage thru fruition of program, the coordination of attendee registration, program materials and the execution of the program.Stay abreast of Travel Industry and Government regulations. Work with authorities, governments, airlines to stay aware of and ensure we are acting in a legal and reasonable manner. Make sure there are no issues that will affect meetings or members' travel.Securing, reviewing, writing, negotiating contractsSending RFP's and drafting proposals for future site optionsSite inspectionsWork with hotels on attrition and other billing issuesBuilding/maintaining relationships with hotels, airlines, restaurants, DMC's and travel vendorsCreating function sheets, schedules for Board books, finalizing billingCreation & review of brochuresReview of room blocks and notifying appropriate colleagues of current counts or attrition possibilitiesPerform other related duties incidental to the work described hereinPRIORITIES: Customer Service/Relationships, Vendor Relationships, Program Event Planning and Oversight, Positive Team AttitudeEqual Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.