HR Clerical Assistant

Job Description

Job Description

The schedule for this role would be: Monday - Friday; 10:00am - 2:00pm

SUMMARY OF PRINCIPAL JOB RESPONSIBILITIES AND ACCOUNTABILITIES :

• Assist with and distribute the Lake Effect News (monthly newsletter for the staff).

• Assist with the posting of internal job openings, employee events, Staff Town Hall meeting notices, etc.

• Complete monthly OIG reporting.

• Complete weekly New Hire reporting.

• Tracking of CPR & First Aid, CEU’s, Department Meetings, Staff Town Hall, etc., when needed, for the Facilitator.

• Maintain and audit records for State Survey.

• Assist with special events (i.e. on-site Job Fairs, Fundraisers, Employee Appreciation, etc.).

• Assist with filing any HR documentation.

• Assist with 403(b) or payroll and benefit audits, as needed.

• Create New Hire Orientation folders.

• Assist with the annual Open Enrollment process.

• Create new employee files and condense and pull files of employees no longer with an active status.

• Maintain I-9 binder for active/inactive employees, as well as the BCI binder for same.

• Assist as the backup for processing employee badges.

• Other duties, as assigned.

QUALIFICATIONS

EDUCATION:

High School Diploma  

EXPERIENCE:

Minimum 3 years clerical experience or experience within a Human Resources office in a LTC/CCRC Setting.

KNOWLEDGE AND SKILLS:

• Advanced computer skills

• Professional appearance

• Excellent telephone skills

• Ability to maintain confidentiality

TOOLS AND EQUIPMENT USED:

Computer (Word, Excel, Power Point, MatrixCare/Time and Attendance)

Copy Machine

Fax Machine

Telephone

Postage Meter

Paper Shredder

Projector

JOB ACCOUNTABILITIES-Other:

• Performs other related duties as needed.

The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

CONTINUING EDUCATION REQUIREMENTS:

PHYSICAL ENVIRONMENT / WORKING CONDITIONS:

Clerical/Secretary – Physical Demands

Occasional – 1 to 33% of workday

Frequent – 34 – 66% of workday

Constant – 67 – 100% of workday

Not at all – 0% of workday

Occasional

Walking: 2.3 mph, 0 incline; unilateral vertical reach 36-72”; bilateral carry 30’, 25#; push/pull 100’, 19ft.lbs.; lift 0-25# 6-36” from floor; lift 0-25# 36-48” from floor; lift 0-25# 6-72” from floor, climbing stairs; operating machines: (2 foot/feet).

Frequent

Standing.

Constant

Sitting, unilateral horizontal reach 0-18”, bilateral fine motor manipulation functional near, far, color vision aided or unaided; functional hearing aid or unaided; functional verbal communication skills; operating machines: (2 hand(s)).

Not at All

Hold 200# patient sidelying while doing procedure x 2 min; roll 200# patient away/toward self; transfer 105# person chair-chair 5x/hr. with gait belt; bed-cart transfer with 200# person and assist of one with sheet; more 200# person up in bed with assist of one and sheet; climbing ladders, working from heights, crawling, kneeling, running, operating machines; keyboarding & CRT usage.

Category III Job Classification – Laurel Lake employee jobs that include all other employees not covered under Category I & II jobs whose tasks do not involve exposure to blood, body fluids, or tissues or used sharps.

Job Hazard Risks:

Lifting

Infectious Disease Exposure

Hazard Materials Exposure (Nuclear, Biological, Chemical)

Workplace Violence Potential

POSITION SPECIFICATIONS

This job description identifies the general nature and level of work to be performed.  It is not to be considered an exhaustive list of responsibilities, duties or skills required of an incumbent.

BENEFITS YOU WILL ENJOY AS A LAUREL LAKE EMPLOYEE:

• Medical Insurance through Meritain (Co-pay Plan) — for all employees working 30+ hrs. per week

• FSA (Flex Spending Account) — for all employees working 30+ hrs. per week

• Dental coverage through Mutual of Omaha — for all employees working 30+ hrs. per week

• Vision coverage through Mutual of Omaha for all employees working 30+ hrs. per week

• Basic Life (1x annual salary) - for all employees working 30+ hrs. per week Option to purchase supplemental Life Insurance for self/spouse/child

• Short Term Disability - for all employees working 20+ hrs. per week after completion of six months of service

• 403(b) Retirement Program — potential match for employees up to 4%

• Section 125 Pre-Tax PTO (Paid Time Off) used for Vacation/Sick Time/Holiday

• Tuition Assistance ($1250/$1750/$2500) is the maximum amount that you are eligible for per year based on part time or full-time status)

• Free On-Site CEU Opportunities

• Shift Differential for 2nd/3rd shift Clinical positions (CNA/LPN/RN)

• Competitive Wage Scale

• Direct Deposit for Payroll

• Discounted Membership to Life Center Plus/Hudson

• Employee Family Assistance Program

• On-Site Health Club w/Pool

• Employee Wellness Program

• Smoke-Free Campus

• 24-Hour Campus Security

• Akron Metro Regional Transit Service

• Award Programs (i.e. Employee of the Month)

• Staff/Resident Activities & Social Events

• Employee Dining Room with Meals at Nominal Charge

• Free Parking

• Employee Referral Bonus Program

• Eligible for Christmas Bonus in December from the Residents