Event Manager

Events Manager

Tiny Health is a leading microbiome testing company focused on empowering families and healthcare practitioners with actionable gut and vaginal microbiome insights. We work across both B2B and D2C channels to educate practitioners, support patients, and drive awareness through scientific storytelling, partnerships, and impactful events. We are seeking an Events Manager who is ready to own every event we touch - from B2B trade shows and D2C conferences to intimate practitioner dinners - and build the operational infrastructure that enables our event program to scale with the company. This person MUST reside in/around Austin, TX.

You'll be Tiny Health's central hub for everything events including: planning, logistics, vendor management, budget tracking, and on-site execution. You'll lead the execution of all Tiny Health events, including trade shows, conferences, sponsorships, practitioner dinners, consumer activations, webinars, and partner events. This role reports into the B2B Marketing Lead and you'll work closely with Marketing, Clinical Outcomes, Partnerships and Leadership to ensure every activation reflects Tiny Health's brand and goals. This role is ideal for someone who thrives in fast-paced environments, loves logistics, can manage multiple moving pieces simultaneously, and takes ownership from planning through execution.

Responsibilities

Event Planning & Execution

• Lead end-to-end management of all B2B and D2C events, including:
• Trade shows
• Conferences
• Sponsorship activations
• Practitioner dinners
• Consumer wellness events
• Partner activations
• Internal events and team meetings
• Create and maintain detailed event timelines, production schedules, and run-of-show documents
• Ensure flawless execution before, during, and after all events

Sponsorship & Speaking Management

• Manage all sponsorship deliverables and event-related partnerships
• Coordinate and track all contracts, deadlines, and required submissions
• Manage speaker opportunities, including:
• Abstract submissions
• Presentation logistics
• Speaker coordination
• Travel arrangements
• AV and onsite needs

Cross-Functional Coordination

• Coordinate with internal stakeholders across Marketing, Sales, Clinical, Partnerships, and Leadership teams to gather necessary assets and information
• Serve as the central point of communication for all event logistics and updates
• Coordinate staffing schedules and on-site team management for events

Budgeting & Financial Management

• Create and manage event P&Ls for all major events
• Track budgets, invoices, expenses, and reconciliations with exceptional attention to detail
• Ensure timely processing of all event-related payments and documentation
• Identify opportunities for cost savings and operational efficiencies

Tradeshow Logistics & Inventory

• Pack, ship, and track all event materials and booth assets
• Manage event inventory, including:
• Booth materials
• Marketing collateral
• Swag
• Signage
• Product samples
• Coordinate shipping timelines and vendor communications
• Maintain organized inventory systems and storage processes
• Make recommendations for booth upgrades, replacements, enhancements, and operational improvements as needed

Vendor & Venue Management

• Manage relationships with vendors, venues, production partners, and contractors
• Coordinate booth builds, rentals, AV, catering, internet, and on-site logistics
• Ensure all deadlines and compliance requirements are met

Qualifications

• 3–5 years of event management experience, preferably in healthcare, wellness, biotech, supplements, consumer health, or startups
• Must be based in the Austin area
• Proven experience managing trade shows and large-scale events
• Strong project management and organizational skills
• Experience managing event budgets and P&Ls
• Ability to manage multiple projects simultaneously with strong attention to detail
• Excellent communication and stakeholder management skills
• Comfortable traveling frequently for events
• Experience with event platforms, CRMs, project management tools, and shipping/logistics coordination preferred
• Ability to lift and move event materials as needed for booth setup and breakdown

Preferred Qualifications

• Experience supporting both B2B and D2C marketing initiatives
• Startup or high-growth company experience
• Familiarity with healthcare practitioner audiences and wellness industry events
• Experience with trade show booth planning and vendor sourcing

What Success Looks Like

• Events are executed seamlessly and professionally
• Budgets and timelines are consistently managed accurately
• Stakeholders feel informed, supported, and prepared
• Booths and activations reflect the Tiny Health brand at a high level
• Event operations become scalable, organized, and efficient as the company grows
• Overall channel revenue growth

Benefits

• Opportunity to help shape the future of microbiome health
• Collaborative, mission-driven team environment
• Fast-growing company with significant opportunity for growth
• Travel and networking opportunities across the health and wellness industry

About Us

• Crazy ambitious mission: we're reinventing how we should think about pregnancy and infant wellness, leveraging all the exciting research in the early-life microbiome space. From there on, we expand into adult gut and vaginal microbiome health for overall wellness. This is an opportunity to have a trajectory-altering impact on humanity
• Feels like family: we have a grown-up, thoughtful culture but we love having a playful side and a sense of humor
• Lots of room to experiment, iterate, and build: we have a huge vision and you'll have the opportunity to grow rapidly and influence the strategic direction of the company (and we have 2+ years of runway to make that happen)
• Transparent culture: we do the right thing: by the team, users, stakeholders. When you have complete trust in your teammates, you can be much more open and move faster ;)
• Our core values:
• Learn fast, be better (get to the root cause)
• Relentlessly resourceful but know when to ask for help (scrappy but smart)
• Think like an owner (have accountability)
• Act with honesty and empathy (radical candor)
• Delight people by anticipating their needs (be proactive and thoughtful)