Legal Administrative Assistant

Austin, TX | Hybrid Schedule (2-3 Days In Office Per Week) Position Summary A respected and growing law firm is seeking an experienced Legal Administrative Assistant to support attorneys in its Litigation and Environmental practice areas. This role provides high-level administrative and legal support, including document preparation, calendaring, billing coordination, client communications, and litigation support. The ideal candidate is highly organized, detail-oriented, adaptable in a fast-paced environment, and able to exercise sound judgment while managing multiple priorities. Salary based on 37.5 hour workweek: $70,200 - $78,000 annually, DOE Eligible for overtime pay after 37.5 hours worked per week Hybrid schedule: 2-3 days per week in the office 16 days PTO accrued annually 8 paid sick days per year 11 paid holidays plus 1 floating holiday annually Comprehensive medical, dental, and vision insurance Life and disability insurance 401(k) eligibility after one year of employment Eligible for an annual discretionary bonus based on firm and individual performance Primary Responsibilities Provide administrative and litigation support to multiple attorneys and legal professionals Manage calendars, schedule meetings, coordinate conference rooms, and arrange travel logistics Handle incoming and outgoing communications, including phone calls, emails, and correspondence Maintain, organize, and manage electronic and physical client files Process conflict checks, new client matters, and file management requests Enter attorney time, process expense reimbursements, and submit check requests Assist with billing activities, including pre-bill review, invoice preparation, and coordination with accounting Draft, edit, proofread, format, and manage legal documents and correspondence Perform document comparisons, cross-referencing, and transcription of dictation Support attorneys with legal research, filings, and case-related administrative tasks Track CLE requirements and maintain attorney records Provide outstanding client service while maintaining strict confidentiality Assist with special projects, events, and cross-functional initiatives as needed Qualifications Some college preferred, but not required Minimum 3 years of administrative assistant experience Prior experience in a Texas law firm or corporate legal department required Litigation experience required Environmental or administrative law experience strongly preferred Proficiency with Microsoft Office Suite (Word, Outlook, Excel) Experience with document management systems; Adobe Acrobat preferred Strong organizational skills with the ability to manage multiple priorities and deadlines Ability to work independently, exercise sound judgment, and proactively anticipate attorney needs Excellent written and verbal communication skills Professional, collaborative, and client-service-oriented approach Demonstrated ability to maintain confidentiality and handle sensitive information with discretion #J-18808-Ljbffr