Specialist, Payroll

Job Title

Maintains employee time keeping for the purpose of payroll. Audits and verifies electronic payroll documents and timesheets, and assures the accuracy and timeliness of all time keeping activities.

Qualifications

Requires high school diploma or equivalent; Prefer three to five years related payroll experience and/or training; or equivalent combination of education and experience. Knowledge of payroll principles and practices. Prefer fluently speak, read and write Spanish.

Reports To

Payroll Supervisor

Performance Responsibilities

• Manages approval structure in automated time keeping system.
• Enters and maintains employee time keeping
• Audits and prepares data for payroll processing.
• Ensures employees and supervisors properly submit timekeeping data in a timely manner.
• Analyzes time keeping documents, and related transactions in compliance with all applicable District, State, and Federal regulations and policies.
• Establishes and maintains records, reports of employee accruals, compensated time and over time.
• Records adjustments to pay related errors or issues.
• Maintains district time keeping electronic files.
• Prepares specialized reports and analyses of time keeping records.
• Provides support and training for school office personnel on proper employee time keeping processes and procedures.
• Serves as a resource for district and school site staff in the area of time keeping procedures and processes.
• Performs other job related duties as assigned.

Competencies

• Perform math, including calculations using fractions, percents, algebraic formulas and/or ratios.
• Read a variety of manuals; writes documents following prescribed formats, and/or present information to others.
• Understand multi-step written and oral instructions.
• Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; and office equipment/software.
• Problem Solving - Identifies and resolves problems in a timely manner.
• Customer Service - Manages difficult or emotional situations; Responds promptly to student, staff, and public needs.
• Interpersonal Skills - Maintains confidentiality; Creates and maintains a positive and conducive work environment.
• Oral Communication - Responds well to questions.
• Written Communication - Edits work for spelling and grammar.
• Diversity - Shows respect and sensitivity for cultural differences.
• Ethics - Treats people with respect.
• Organizational Support - Follows policies and procedures.
• Professionalism - Approaches others in a tactful and positive manner.
• Safety and Security - Uses equipment and materials properly.

Language Skills

• Ability to read and comprehend instructions, correspondence, and memos.
• Ability to write correspondence.
• Ability to work with a variety of people and maintain confidentiality of information.

Technology Skills

• To perform this job successfully, an individual should have knowledge of Internet and District software, accounting software, automated time keeping software and Microsoft office (Word, Excel, Publisher, PowerPoint, and other appropriate technology software).
• The ability to type 40 wpm.
• The ability to successfully perform ten-key functions.
• Knowledge of appropriate business machines and telephones.
• Monitor special system(s), not limited to, including security and fire alarm systems.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee must occasionally lift and/or move up to 25 pounds. In addition, some carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.
• The usual and customary methods of performing the job's functions require the following physical demands: requires sitting, walking, and standing.
• Specific vision abilities required by this job include close vision and distance vision.

Terms of Employment

• Twelve-month, employee pay and benefits in accordance with Board policy.
• FLSA: Non-Exempt
• Full Time Employee Benefits in accordance with Board policy.

Evaluation

• Performance to be evaluated in accordance with the Board policy on evaluation of support personnel.