Records & Information Management (RIM) - Supervising Associate, Preservation and Disposition

Location: Dallas, Akron, Indianapolis, Richmond, Alpharetta, Jackson, Rochester, Atlanta, Jacksonville, Rogers, Baton Rouge, Kansas City, Salt Lake City, Birmingham, Las Vegas, San Juan, Buffalo, Louisville, St Louis, Charleston, Memphis, Tallahassee, Chattanooga, Milwaukee, Tampa, Cincinnati, Minneapolis, Toledo, Cleveland, Nashville, Troy, Des Moines, New Orleans, Tucson, Detroit, Oklahoma City, Tulsa, Grand Rapids, Orlando, Wichita, Grandview Heights, Phoenix, Greenville, Pittsburgh, Honolulu, Portland, Huntsville, Raleigh, Austin, Baltimore, Boca Raton, Chicago, Denver, Fort Worth, Hartford, Houston, Manayunk, Miami, Philadelphia, Sacramento, San Antonio, Charlotte

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Records & Information Management (RIM) - Supervising Associate, Preservation and Disposition

The opportunity

Operating under the direction of the Program Manager and in alignment with the General Counsel's Office (GCO), this role plays a critical part in maintaining compliance, ensuring data integrity, and supporting legal holds, eDiscovery and information lifecycle activities.

The Supervising Associate manages and executes routine information governance activities, performs data validation and reconciliation, assists in the execution of disposition cycles, and provides subject matter knowledge on RIM tools and protocols. This role requires strong analytical capabilities, high attention to detail, and confident communication skills to work with stakeholders at all levels.

Your key responsibilities

• Preservation and Disposition Support

• Analyzes and searches records metadata in databases according to standard operating procedures

• Applies holds and releases from relevant records in various repositories under established procedures, escalation exceptions or non-standard scenarios where appropriate

• Confirms compliance on preservation and release matters and disposition

• Supports the annual destruction cycle and all off-cycle destruction requests within the United States

• Evidence Management Support

• Support eDiscovery and forensic workflows through direct supervision of employees and/or contractors managing evidence assets, validating datasets, and executing disposition cycles at the direction of Program Manager, Preservation and Disposition and US GCO

• Managing data retention and disposal of both physical and electronically collected evidence to ensure compliance with legal holds and EY records management policies

• Assist in creating a disposition workflow for physical and electronically collected evidence to ensure compliance with legal holds and EY records management policies

• Risk, Compliance & Governance

• Apply RIM policies, procedures and governance controls to support compliance monitoring and reporting, exercising judgment to identify, resolve or escalate risks affecting preservation, disposition or governance activities

• Assist with updates to documentation standards and operating procedures

• Support the implementation of governance workflows and recordkeeping controls

• Stakeholder Engagement, Training & Communications

• Serve as a secondary liaison regarding preservation and disposition technology partners and business stakeholders

• Contribute to user documentation and communications that support adoption of RIM practices and tools

• Project & Operational Support

• Participate in project planning, coordination, and execution for RIM initiatives

• Provide analytical support by collecting data to inform decision-making

• Apply judgment when advising stakeholders on RIM practices, compliance requirements, and data governance

• Contribute to developing project plans, performance metrics, and data-driven recommendations

Skills and attributes for success

• Strong understanding of records and information management principles, policies, and lifecycle requirements

• Demonstrated experience supporting eDiscovery, forensic data workflows, data validation, and disposition cycles

• High level of attention to detail, accuracy, and analytical capability

• Ability to communicate confidently with technical and business audiences at all levels

• Strong organizational skills with the ability to manage multiple priorities

• Ability to work independently and collaboratively within a virtual, matrixed environment across various time zones

• Proficiency with MS Office Suite; familiarity with RIM technologies and willingness to learn EY proprietary systems.

• Strong customer service orientation and problem-solving skills.

• Ability to work with limited supervision; responsible for managing own work and meeting deadlines.

• Ability to provide ongoing work direction, guidance and constructive feedback to employees and/or contractors ensuring quality, compliance and timely completion of assigned tasks.

To qualify for the role, you must have

• Bachelor's degree in a related discipline, or equivalent relevant experience.

• Approximately 3-5 years of relevant experience of progressively responsible experience, including work requiring independent judgment and coordination across stakeholders, in

• Records & information management

• eDiscovery or forensic operations support

• Data governance or compliance functions

• Technology or system administration experience preferred

• Flexibility to work nonstandard hours, including global coordination as needed.

• Capacity to communicate with external vendors when required.

• Ability to travel periodically to support deployments or major initiatives.

Ideally, you'll also have

• Paralegal experience, particularly in litigation

• CRM, IGP, CIMP, or similar certifications preferred but not required.

• Willingness to obtain RIM related certification encouraged.

What we look for

We seek a detail-oriented professional with strong analytical capabilities and a solid understanding of records and information management, eDiscovery, and data governance principles. The ideal candidate can confidently manage multiple priorities, communicate effectively with stakeholders at all levels, and apply sound judgment to drive compliance and operational outcomes. Success in this role requires a proactive, collaborative mindset, the ability to work independently in a matrixed environment, and a commitment to accuracy, continuous improvement, and high-quality execution.

What we offer you

At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more .

• We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $66,700 to $124,700. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $80,000 to $141,700. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.

• Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.

• Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.

Are you ready to shape your future with confidence? Apply today.

EY accepts applications for this position on an on-going basis.

For those living in California, please click here for additional information.

EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.

EY | Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

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EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.?

EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at View email address on click.appcast.io .