Property Manager

Job Title

Maintenance Coordinator

Responsibilities

Maintenance coordination, financial oversight, and tenant support. Manage inbound/outbound property-related calls. Formulate work orders as needed and conduct service follow-up. Prepare RFPs as needed. Evaluate proposals and organize estimates for presentation to ownership. Conduct periodic site visits and initiate action to correct janitorial and maintenance deficiencies noted during these inspections. Execute and manage service contracts. Schedule and facilitate all required fire safety system testing. Prepare annual operating budget. Monitor contractor performance. Monitor A/R for all properties. Day-to-day financial management of properties and maintenance of all necessary financial records and files. Collaborate with the accounting staff to prepare and distribute financial reporting to ownership. Prepare for meetings and appropriately follow up on meeting minutes, distributing meeting notes with items discussed, designating action items, who is responsible for each task, and when expected completion is anticipated. Know and adhere to the covenants and by-laws, and/or lease specifications for each property. Establish and maintain outstanding customer relations with ownership and tenants. Supervise vendor performance and take necessary action as appropriate. Other responsibilities may be assigned as needed.

Requirements

Must have recent real estate management experience. College degree preferred.

Key Competencies

Communication- proficient in written, verbal, and non-verbal communication with a variety of personalities, building and maintaining rapport; able to organize, create, and present presentations to appropriate parties and lead effective association meetings

Integrity- ability to do the right thing at the right time, even when it is not popular; able to admit, accept, and correct mistakes

Critical Thinking- able to solve simple and complex problems timely manner; meeting and exceeding deadlines

Motivation- willingness to excel; puts forth the time, effort, and utilizes resources efficiently to serve clients with the highest standards; able to work on self-assigned projects based on the needs of clients

Financial Knowledge- understand budgets, balance sheets, A/R,

Team Collaboration- assist colleagues and help contribute to building strong teams; share knowledge openly, freely, and accept new ideas

Organization – account for all assigned vendor contracts, RFPs, and operations of properties (e.g. repairs); maintain all managed properties' financial records and files