PROJECT ASSISTANT - INDUSTRIAL HYGIENE & SAFETY

Citadel EHS Project Assistant Opportunity

Citadel EHS is seeking a full-time Project Assistant to support our Industrial Hygiene & Safety (IH&S) team. This role blends project coordination, technical and administrative support, equipment management, and occasional field support. It is a great opportunity for someone who is organized, detail-oriented, and interested in building a career in environmental health and safety.

What You'll Do

• Support Project Managers and consulting staff with day-to-day project and administrative needs.
• Set up and maintain opportunities, proposals, projects, budgets, and project records in Deltek Vision.
• Prepare proposal templates, establish proposal numbers, create project folders, and organize supporting documents.
• Assist with project scopes, report templates, field paperwork, travel arrangements, receipts, and project correspondence.
• Confirm that contracts, authorizations, and purchase orders are signed and properly saved in Deltek and Citadel Connect.
• Retrieve and review field paperwork and subconsultant documents for completeness, following up when information is missing.
• Download and enter data, generate reports, and assist with technical report preparation.
• Coordinate sample pick-up and drop-off with laboratories and arrange field equipment rentals.
• Track IH&S equipment inventory and help ensure equipment is calibrated, maintained, and ready for use.
• Communicate project status, completed tasks, and potential delays to Project Managers in a timely manner.
• Provide occasional office, phone, shipping, delivery, and company-wide health and safety program support.
• Gain exposure to field activities and work toward supporting duties associated with the consulting technician role.

What We're Looking For

• Bachelor's degree, or progress toward a degree, preferably in occupational health and safety, industrial hygiene, environmental science, environmental engineering, or a related field.
• Strong organizational and time-management skills with close attention to detail.
• Clear written and verbal communication skills and the ability to follow up professionally with coworkers, clients, laboratories, and vendors.
• Proficiency with Microsoft Office, including Outlook, Word, PowerPoint, and Excel; experience with Deltek Vision is a plus.
• Ability to manage multiple priorities, meet deadlines, and work both independently and as part of a team.
• Interest in industrial hygiene, safety, scientific concepts, and environmental health and safety regulations.
• Reliable transportation and the ability to travel locally throughout Southern California.

Physical Requirements

• Ability to lift and handle equipment weighing up to 25 pounds independently and up to 50 pounds with assistance.
• Ability to drive for up to two to three hours as needed to support Southern California offices and projects.
• Ability to perform computer-based work for prolonged periods, up to a full shift.
• Ability to perform occasional field support duties with reasonable accommodation, as applicable.

What Success Looks Like

• Project and client files are complete, accurate, current, and easy to navigate.
• Project paperwork, timesheets, mileage logs, and expense reports are submitted accurately and on time.
• Assigned work is completed by deadline, and time-sensitive communications receive a prompt response.
• Project Managers receive regular updates on task status, completion, and unexpected delays.
• You work effectively with team members, clients, laboratories, vendors, and contractors while supporting the team's safety, quality, productivity, and utilization goals.

About Citadel EHS

Citadel EHS is a market-leading environmental, health, safety, and sustainability consulting firm. We partner with clients to solve complex challenges, achieve regulatory compliance, and improve environmental and workplace performance. This position offers broad exposure to IH&S projects and a strong path for professional growth within the EHS field.

Citadel EHS offers a competitive compensation and benefits package along with opportunities for long-term professional development.

How To Apply

Please submit your resume to View email address on click.appcast.io.

Equal Employment Opportunity

Citadel EHS is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants and prohibit discrimination and harassment based on any characteristic protected by applicable federal, state, or local law.