Payroll Specialist

Application Instructions

When you are ready to apply, please submit a complete and accurate online application including as much information regarding your past work experience as possible. If your skills and experience align with what we are looking for to fill this role, we will contact you directly with the next steps in our process.

Position Description

As a vital member of the Finance Shared Services Center, you'll play a key role in ensuring the completeness and accuracy of payroll data, prevailing-wage compliance, and multi-entity payroll processing across our construction operating companies. You will partner closely with field operations and HR to deliver accurate, on-time pay in a high-volume, multi-state environment.

Duties/Responsibilities

Weekly Payroll Processing

• Process weekly payroll for multiple operating entities in the ERP (Vista by Viewpoint).
• Import, validate, and correct time data; verify hours, jobs, and phases against control totals and resolve exceptions before each pay run is finalized.
• Enter and maintain earnings, deductions, stipends, garnishments, benefit elections, and shift differentials with a high degree of accuracy.
• Support the weekly pay date cadence and process off-cycle, manual, and correction checks as needed.

Certified Payroll & Prevailing-Wage Compliance

• Prepare, review, and submit certified payroll reports (WH-347 and state equivalents) for Davis-Bacon and state prevailing-wage projects on required deadlines.
• Apply the correct wage determinations, fringe-benefit rates, and worker/trade classifications by project and jurisdiction.
• Maintain compliance data and reporting through AASHTOWare and applicable agency/labor-compliance portals.
• Respond to labor-compliance audits, agency inquiries, and general contractor requests with accurate, well-documented support.

Data Reconciliation

• Reconcile payroll registers week-over-week, validating rate, hours, deduction, and stipend changes against control totals and supporting documentation.
• Reconcile hours across various sources to confirm completeness before processing.
• Reconcile payroll liabilities, tax withholdings, and benefit deductions to supporting records and funding reports.
• Research and resolve pay discrepancies, missed hours, and coding errors in coordination with field operations and project teams.

Position Requirements

Minimum Requirements

• Experience: 3+ years of full-cycle payroll processing experience; construction, prevailing-wage, or multi-entity environment strongly preferred.
• Compliance-Oriented: Working knowledge of certified payroll, Davis-Bacon/prevailing wage, WH-347 reporting, and multi-state payroll tax.
• System-Savvy: Experience with Vista by Viewpoint or a comparable construction ERP is a plus; strong Excel skills (SUMIFS, pivot tables, reconciliation workbooks). AASHTOWare and HCSS experience is a plus.
• Detail-Driven: Exceptional accuracy under weekly deadlines, with the discipline to reconcile to control totals before finalizing.
• Collaborative: Comfortable partnering with field operations, project teams, and HR to resolve pay and time issues quickly and professionally.

Core Competencies

• Accuracy & Data Integrity - treats reconciliation and control totals as non-negotiable.
• Deadline Management - thrives in a recurring, high-volume weekly cycle.
• Compliance Mindset - keeps current on wage-and-hour and prevailing-wage requirements.
• Problem-Solving - investigates root causes rather than patching symptoms.
• Clear Communication - documents and explains payroll matters plainly to non-finance stakeholders.

Equal Opportunity Employer

Legacy Infrastructure Group is committed to providing equal employment opportunities and will consider all qualified applicants for employment without regard to race, color, religion, sex, age, pregnancy, physical or mental disability, genetics, sexual orientation, gender identity, veteran status, national origin or any other legally protected status.