Administrative Assistant/Customer Service

Administrative Assistant

Our client, a growing construction services provider in Charlotte, is seeking an Administrative Assistant with strong Customer Service skills to join their team.

Essential Functions

• Maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
• Customer Service
• Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
• Assist customers with immediate needs and help employees with tasks related to customer requests.
• Assist with AR
• Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log.
• Working on and submitting proposals
• Perform other duties as required and/or assigned.
• Assist and support field management on projects and daily business needs.

Minimum Qualifications

• 3 years of related clerical or administrative experience related to work orders and invoice processing.
• Abilities to perform duties associated with scheduling, prioritizing work orders, and payroll.
• Strong organizational skills with high attention to detail and quality of work.
• Ability to work under pressure to meet deadlines in a fast-paced, dynamic environment while managing multiple tasks.
• Ability to establish and maintain strong relationships and deliver exceptional customer service experience to both internal and external customers.
• Ability to effectively take action to solve problems while exhibiting sound judgement.
• Excellent written and verbal communication skills.
• Ability to be results-oriented, taking initiative to make things happen, accept accountability, and have a "can do" attitude.
• Advanced proficiency in Microsoft Office applications.

Preferred Qualifications

• An Associate Degree in Business Management or similar discipline.
• Experience in a construction or property management a plus but not required

Salary of $40K to $60K plus excellent benefits