Records Specialist

Job Class: State Program Administrator Senior Working Title Permanency Records Specialist Agency Children Youth & Families Dept Job ID: 95860 Location: St. Paul Telework Eligible: Yes, up to 50% Full/Part Time: Full-Time Regular/Temporary: Unlimited Who May Apply: Open to all qualified job seekers. This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 08/01/2026 date. Please note that to be considered a bidder, you must be a permanent, non-probationary DCYF employee in the same job classification as the position posted. Date Posted: 07/25/2026 Closing Date: 08/17/2026 Hiring Agency/Seniority Unit: DCYF / MAPE Division/Unit: DCYF / DCYF CS&P Adoption Programs Work Shift: Day Shift Work Hours: 8:00 AM - 4:30 PM Days of Work: Monday - Friday Travel Required: Yes, up to 10% Salary Range: $28.75 - $42.16 / hourly; $60,030 - $88,030 / annually Classified Status: Classified Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE FLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: Yes The Department of Children, Youth, and Families is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCYF does not participate in E-Verify. The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. * Telework (Within Minnesota or neighboring states) and flexible hours options are available. This position is responsible for carrying out the policies and procedures related to the Department post-adoption search requirements. This position is accountable for fulfilling responsibilities associated with the Department’s partnership with the MN Department of Health, county, and tribal agencies, and licensed child-placing agencies to support persons affiliated with adoption and who are requesting records related to their adoption. Responsibilities Discharge the Commissioner’s responsibility in managing adoptions records related to post adoption search. Provide leadership and management in maintaining policies, procedures, resources, and communication as they relate to Post Adoption Searches. Participate in assessment and evaluation efforts used to improve the quality of services and approach, to effectively meet the needs of consumers. Perform other duties and assume other roles as assigned by supervisor or manager. Minimum Qualifications To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held. Two (2) years of professional experience working with programming impacting individuals and families. Applicants who meet the above experience requirements will be further evaluated based on the following during the interview process Knowledge of State and Federal government issues and policies specifically related to adoption services Strong interpersonal, facilitation, and communication skills; ability to communicate clearly and professionally both verbally and in writing; ability to respond openly to requests and concerns; experience translating technical information into plain language for a variety of audiences. Building and maintaining collaborative, trust-based relationships with external partners such as counties, tribes, and other governmental or community organizations. Experience with managing programs and managing changes within programs Bachelor’s degree in social work, public policy, sociology or related field may substitute for one year of experience; Associate’s degree may substitute for six months of experience Preferred Qualifications Experience with Accounting Principles Excellent judgment in providing a high level of discretion and sensitivity to issues affecting variety communities. Variety of experiences working effectively with others from different backgrounds and cultures. Additional Requirements It is the policy of the Department of Children, Youth, and Families that the individual selected for this position successfully complete a background investigation prior to employment, that may include the following components: Reference check Criminal Background check Fingerprinting check (MNJIS/CJIS) Driver’s License Check Personnel File Review: all current and former public sector employees Additional assessment may be required during the interview process About Children Youth & Families Dept Our state depends on the success of Minnesota children, youth and families. The Department of Children, Youth, and Families puts children at the center of state government, creating a permanent state agency and commissioner focused on elevating children and families in policy and budget decisions. This realigns state government to advance equitable outcomes for children, youth, and families through transformative, partnership-driven policies, programs and practices. Working together to improve the state we love. What do Minnesota's State employees have in common? A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well. Your benefits may include: Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals: Training, classes, and professional development Tuition reimbursement Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) for work/life support A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law. Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at View phone number on click.appcast.io or email View email address on click.appcast.io and let us know the support you need. #J-18808-Ljbffr