Administrative Officer 2

Administrative Officer 2 CXUnder the direct supervision of the Chief Pharmacy Officer, provides high-level administrative support, engages with the pharmacy leadership team to support its officers. Utilizes initiative, judgment, and discretion in researching, analyzing, and compiling necessary information to assist management in responding to a wide variety of complex issues; research issues and initiates an array of correspondence on behalf of the pharmacy leadership team; independently assumes responsibility for issues that do not require direct involvement from pharmacy supervisors and applies problem-solving techniques to resolve various situations. As primary support to pharmacy leaders, is responsive to administrative and clerical requests through verbal and/or written communication; responds to a wide variety of inquiries through interactions with staff, residents, and the public; determining priorities of meetings and resolving scheduling conflicts as needed; provides support for meetings and travel. Back up coverage for HR functions such as OnBase filing, look up, and research to respond to inquiries for staff records, as needed.Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position.Bachelor's degree in related area, or equivalent experience or trainingExperience establishing goals and workload priorities and organizing and coordinating multiple complex projects with competing deadlinesExperience supporting senior leaders and coordinate communication with staffExperience using interpersonal, customer service and communication skills to interact and communicate in-person, over the phone, through electronic e-mail, etc.Strong writing skills and experience writing, editing, and proofreading documents to respond on behalf of pharmacy leaders quickly and accurately using proper grammar, style, and formatAnalytical skills to anticipate or identify problems, to research and interpret data, to present analysis, and to develop solutions for resolution and implementationExcellent attention-to-detail and organizational skills in all areas of workProven ability to handle sensitive and confidential issues that require independent judgment and discretion, maintaining strict confidentiality of sensitive, confidential and/or privileged informationComputer skills to apply various programs (word processing, spreadsheets, databases, presentation software, etc.) to accomplish daily workProfessional skills to handle sensitive or difficult situations diplomatically, and to collaborate with constituents from diverse backgrounds and perspectivesDemonstrated ability to work as a member of a teamPreferred QualificationsExperience using Microsoft Office suite, including calendaring using OutlookExperience with UCD automated systems, such as Aggie Travel, EcoTime, and OnBase filing systemKnowledge of campus-wide offices, services and contacts, and campus policies and procedures to interpret inquiries and requests to formulate appropriate action or responseKnowledge of functions and operations of an administrative officeKnowledge of basic financial and statistical record-keeping techniquesKnowledge of methods of collecting and organizing data and informationKnowledge of telephone techniques and etiquetteAbility to coordinate flow of communications between pharmacy leadership, residents, and staffAbility to organize complex material and summarize discussions/meeting minutesAbility to establish and maintain cooperative and effective working relationships with othersAbility to interpret, apply, and explain applicable policies and proceduresKey Responsibilities65% - Administrative Support20% - Travel and Coordination15% - Promotes and Demonstrates Excellent Customer ServiceDepartment OverviewUC Davis Health is a nationally recognized leader in the provision of high-quality, patient-centered care, based in the Greater Sacramento area of Northern California. UC Davis Health has a Comprehensive Cancer Center, internationally recognized MIND Institute, and a nationally ranked pediatric hospital. The UC Davis acute care hospital has 646 beds and an ambulatory care service area spanning north to the Oregon border, east to Nevada, and down the Central Valley to Fresno, California, covering 65,000 square miles across 33 counties.The Department of Pharmacy is a dynamic, integral, and critical part of patient care provided by UC Davis Health. As a department of greater than 600 professional, technical, and administrative support personnel, we focus on providing patient-centered medication management that optimizes outcomes through practice, education, research, and leadership through the continuum of care. We also have the largest pharmacy residency program in the country with 46 total residents in 13 different programs. The Department of Pharmacy offers comprehensive pharmaceutical services (unit dose, IV admixtures, clinical services, infusion pumps, and teaching) throughout the health system complex 24 hours a day, 7 days a week. The pharmacy services encompass inpatient pharmacy services as well as an expansive footprint in the ambulatory care space where we have clinical pharmacists embedded within our clinics and specialty care locations. Our operational teams support the health system enterprise with three inpatient pharmacies, five outpatient pharmacies, two infusion pharmacies, a home infusion service line, and the full complement of pharmacy purchasing, stores, and distribution.Position InformationSalary or Pay Range: $ 31.59 - $ 53.07Salary Frequency: HourlySalary Grade: 135UC Job Title: ADMIN OFCR 2 CXUC Job Code: 004263Number of Positions: 1Appointment Type: Staff: CareerPercentage of Time: 100Shift (Work Schedule): Full-TimeLocation: Sherman Way Building (HSP056)Union Representation: CX-Clerical/Admin Benefits Eligible: YesThis position is 100% on-siteBenefitsOutstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.High quality and low-cost medical plans to choose from to fit your family's needsUC pays for dental and vision coverage for you and your familyRetirement plans for eligible employees including Pension and other Retirement Saving PlansSupplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnityPregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employeesLactation Support Program and Family Care discounts and resourcesEmployee Well-being resources and programming to support thriving in all aspects of employee's livesOn-site Employee Assistance Program including access to free mental health servicesGenerous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining AgreementsPaid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining AgreementsContinuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employeesAccess to free professional development courses and learning opportunities for personal and professional growthPublic Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employeesPhysical DemandsStanding - Occasional Up to 3 HoursWalking - Occasional Up to 3 HoursSitting - Occasional Up to 3 HoursLifting/Carrying 0-25 Lbs - Occasional Up to 3 HoursPushing/Pulling 0-25 Lbs - Occasional Up to 3 HoursBending/Stooping - Occasional Up to 3 HoursSquatting/Kneeling - Occasional Up to 3 HoursTwisting - Frequent 3 to 6 HoursReaching overhead - Occasional Up to 3 HoursKeyboard use/repetitive motion - Continuous 6 to 8+ HoursMental DemandsSustained attention and concentration - Continuous 6 to 8+ HoursComplex problem solving/reasoning - Continuous 6 to 8+ HoursAbility to organize & prioritize - Continuous 6 to 8+ HoursCommunication skills - Continuous 6 to 8+