Residence Life Department Assistants (Solano Campus)

Note: This position is open only to current Cal Poly Maritime Academy–Solano Campus students Working Title: Residence Life Department Assistants (Solano Campus) Classification Title: Student Assistant Department Name: Residence Life Time Base: Part-time Hours to be Worked: Up to 20 hours per week Supervisor's Name: DRL/ Residence Life Professional Staff Pay Plan: Hourly Bargaining Unit: CSUEU, Unit 15 Student Assistants Employment Type: Temporary Pay Rate Hourly Rate: $17.50 Application Deadline: Open until filled. Job Summary The Residence Life Department Assistants (RLDA) has primary responsibilities in providing administrative and logistical support to the Residence Life Department, as well as principal obligations in customer service to university residents, guests, parents, families, and university faculty, staff, and other officials. The RLDA will provide the bulk of this work to the department through assignments within the Residence Life Office and its residence halls to assist in maintaining the ongoing day-to-day operations of the Department. The RLDA’s traditional work schedule will vary to meet the posted hours of operation for the Residence Life Department (8am-8pm), as well as additional obligations to the Department during higher volume periods of the academic year. The RLDA is a member of the Residence Life Student Staff and is supervised by Residence Life Professional Staff. In the event of a vacancy, RLDA staff may be asked to cover additional hours. Additionally, other duties beyond standard in-office variety work may routinely be included as part of this position to meet the needs of the residents and the Department. About The Cal Poly Maritime Academy Cal Poly Maritime Academy, located in Vallejo, California, is the only degree-granting maritime academy on the West Coast and a nationally recognized public maritime university on the Solano Campus of California Polytechnic State University. It prepares students for leadership roles in maritime operations, engineering, logistics, business, global supply chains and national security. Through Cal Poly's Learn by Doing philosophy, students train hands-on in classrooms and labs and aboard the Training Ship Golden Bear. For more information, visit maritime.calpoly.edu . As part of the California State University, the nation's largest public four-year university system, Cal Poly employees contribute to a broader mission of advancing knowledge, creating opportunity and serving the people of California. Job Duties Administration Assist the Residence Life Department with customer service and front desk operations, which include: Greeting and check-in of guests; phone and email correspondence with students, families, faculty, staff, and other officials for a variety of simple to complex issues, referrals to various university departments, referrals to campus resources with overall general inquiries, assistance with procuring campus information based on request, and assisting with additional customer service needs. Appropriately utilize departmental databases and online systems (after successfully completing the required onboardings and trainings) containing sensitive student and university information necessary for the operation of the Residence Life Department, including but not limited to: Office 365 platforms (Outlook, SharePoint, Bookings, etc.), Passport, StarRez, JotForm, MetaBIM, Sling, Adobe Suite, Canva, Doodle, Linktree, Guidebook, and others. Access and operate multiple key management systems (Stanley Best, Blackboard, physical keys) to assist residents with building access, including encoding resident PortPasses, providing lockout assistance (by foot or use of the department golf cart), documenting and submitting lockout charges, issuing/retrieving spare keys for residential communities and secured spaces. Assist with the preparation and execution of scheduled residential move-in periods and ongoing resident assignment changes, including resident check-in and check-out procedures, oversight of key transfers, submission of all documentation and necessary paperwork, assessing room conditions, and submitting charges to Professional Staff for review, and working with other departments in coordination with specific room and residential needs. Assist with residence hall upkeep needs by submitting work orders and custodial requests into the work order system, following up on the status of work orders, educating residents on the use of the work order system, assessing work order requests to troubleshoot common issues, and logging / retrieving maintenance data. Provides escorting services to campus employees and contractors/vendors to perform cleaning duties, regular maintenance, and special projects. Assist with data collection, documentation preparation and maintenance, and support in acquiring information for daily, weekly, monthly, and yearly planning and reporting purposes. Assist with Residence Life’s outreach activities throughout the year, when necessary, such as: Providing residence hall tours, tabling events, and informational pop-ups, department programs, etc. Update Residence Life’s information, announcements, and events on various platforms (Outlook email, Outlook calendars, social media platforms, bulletin boards, posting areas, etc.). Assist in the creation of marketing materials and outreach, social media content creation, and design of event layouts and decorations. Assist with maintaining an efficient, organized, and clean working environment within Residence Life designated spaces through light cleaning, inventory management, and assisting with space reallocation needs. Other duties as assigned. Crisis Response Follow directions provided by Residence Life Professional Staff, University Administration, and/or Emergency Services in the event of an emergency occurring during RLDA’s assigned shift. Work with Residence Life Professional Staff and internal/external stakeholders, including University Administration, University Police, Vallejo Emergency Services, etc. to respond to student concerns or incidents within the residence halls. Record and submit incident reports, when necessary, while maintaining appropriate confidentiality. Refer students to Residence Life Professional Staff for issues requiring a higher level / more immediate response. Other duties as assigned. Departmental and Campus Support Support Residence Life initiatives both within and outside of the department, including but not limited to student training, staff recruitment, Orientation, Commencement, department collaborations, university-wide events, etc. At times, the RLDA may assist other departments with support in specific situations / with specific tasks where the successful outcome of this support has a discernible, positive impact on the Residence Life program and its residents. RLDAs supporting areas outside of Residence Life is solely at the discretion of the Director of Residence. Other duties as assigned. Required Qualifications Knowledge and familiarity with Residence Life and the campus living experience. Knowledge and familiarity with university resources, departments, and programs. Strong commitment to customer service. Demonstrates excellent interpersonal communication skills. Ability to work independently. Demonstrates the ability to prioritize work, manage time, and multitask appropriately. Demonstrates the ability to function well under pressure and in a fast-paced office environment. Ability to think critically and exercise sound judgment. Effectively demonstrates fiscal responsibility and appropriate use of department resources. Ability to comply with all university and departmental policies and procedures. Ability to successfully complete training and certification programs in the required time frames for university compliance, as well as the successful use of required department systems, programs, and software. If using a golf cart, able to supply a driver’s license, pass a driving record check, successfully complete the CSU Defensive Driving Program, and the CSU Powered Cart Safety Training Program. Ability to work in an office setting using standard office equipment, including computer, photocopier, printer, and telephone. Ability to work outside for various periods of time. Ability to push, pull, lift, and/or carry at least 25 pounds. Ability to climb stairs, conduct rounds of buildings, respond to lockouts, area checks, and emergencies throughout the various residence halls. Participate in required training periods, which may include returning to campus early, as well as working during break periods and holidays. Ability to work flexible hours. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: Equal Opportunity and Excellence in Education and Employment This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly Maritime Academy provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Maritime Academy complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Cal Poly Maritime Academy is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Maritime Academy, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Background Check: Satisfactory completion of a background check is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Integration Effective July 1, 2025, the California State University Maritime Academy integrated with California Polytechnic State University, San Luis Obispo, forming one academic institution operated as California Polytechnic State University, San Luis Obispo . All employment positions previously associated with California State University Maritime Academy have transitioned to California Polytechnic State University, San Luis Obispo. Employment continues to be governed by California State University policies and applicable collective bargaining agreements. As we integrate our human resources and administrative systems, some materials may still display legacy Cal Maritime branding and templates. Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct. #J-18808-Ljbffr