Document Control Specialist

Airswift

Document Control Specialist
Duration:
12 months assignment w/ possible extension

Location:

Dallas, TX

Schedule:

5/40 - Hybrid

About Airswift
Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique business needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry. If this Document Control Specialist opportunity is of interest, please apply now.

Position Overview
This opportunity is for a Document Control Specialist supporting a portfolio of capital projects within the energy sector. The Document Control Specialist will play a key role in developing, implementing, and maintaining structured document control processes across the full project lifecycle. This Document Control Specialist position is well suited to a technically strong professional who can build scalable frameworks, improve information accessibility, and support consistent project delivery. The role offers the chance to make a visible impact by strengthening governance, traceability, and collaboration across active projects.

Role Context
This role sits within a capital projects environment supporting midstream and refining project activity. The Document Control Specialist will contribute across engineering, procurement, construction, and project management documentation, helping to bring structure and consistency to a growing project portfolio.

Key Responsibilities

Develop and maintain document control procedures, filing structures, naming conventions, and retention practices for project documentation.
Establish and manage centralised repositories for engineering, procurement, construction, and project management records.
Maintain version control, revision tracking, document registers, and status reporting across multiple active projects.
Coordinate document flow between project teams and external stakeholders, ensuring current and approved documents are accessible when needed.
Track project deliverables, correspondence, transmittals, approvals, and closeout documentation throughout the project lifecycle.
Support the standardisation and continuous improvement of document workflows, review processes, and digital document management practices.
Carry out routine audits to maintain document quality, consistency, security, and compliance with company standards.

Qualifications & Experience

Essential:

5+ years of document control experience supporting engineering, construction, industrial, or energy projects.

Essential:

Experience managing electronic document management systems and project repositories.

Essential:

Strong organisational skills with excellent attention to detail and the ability to manage multiple projects and competing priorities.

Essential:

Proficiency with Microsoft Office Suite, SharePoint, Teams, Bluebeam, and related collaboration tools.

Apply

Vacancy posted 8 hours ago

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