IP Patent Docketing Assistant

Who We Are

ArentFox Schiff is an award-winning, globally recognized law firm that delivers sophisticated, innovative, and practical legal solutions to clients around the world. With more than 600 lawyers and policy professionals, ArentFox Schiff's expertise is sought out by Fortune 500s, start-ups, international governments, non-profits and trade associations, and private individuals. Our work spans highly complex, global matters as well as the deeply personal issues that shape the lives of individuals and communities.


Why Join Us

At ArentFox Schiff, we know that diverse backgrounds produce different perspectives, richer thinking, and more creative solutions to the challenges our clients face. We hope you share that vision. Join us and take on the challenge of doing meaningful work while helping us build upon a culture that reflects our dedication to diversity, equity, and inclusion. We base all of our employment decisions on merit and do not discriminate on the basis of any legally protected characteristic.


Job Description

Based in our Chicago, DC, Boston or New York office, this individual will assist with docketing for US, International and foreign patent matters based on correspondence, PTO documents and completed filings, in order to ensure the docketing database is complete and accurate in a timely manner. In addition, this individual will enter into our database new matters transferred to our firm, including reviewing information available online via Patent Center, Private PAIR, WIPO and foreign patent office website. Responsibilities include, but are not limited to:

• Review and analyze incoming documents and correspondence related to US and foreign patent prosecution, to determine the types and deadlines of actions to be entered in our docketing database
• Reconcile as-filed documents, acknowledgement receipts, attorney comments and incoming/outgoing communications against docketed deadlines in order to clear docketed items
• Monitor departmental email account for incoming communications and make appropriate docket updates
• Enter new matters transferred to ArentFox Schiff from previous council, including utilizing patent center, WIPO and foreign patent offices to obtain bibliographic information and outstanding deadlines, when applicable
• Maintain detailed notes to ensure department, client and attorney requested procedures are strictly adhered

Minimum qualifications:


B.A./B.S. degree is preferred. This is an excellent opportunity for a recent college graduate interested in gaining law firm experience. We will consider prior law firm experience in lieu of a Bachelor's degree. Additional requirements include:

• Strong attention to detail including accurate data entry, proofreading and reading comprehension skills
• Incredibly tech savvy including the ability to pick up new technologies quickly, plus proficiency in all Office software, including Word, Excel and Outlook; is helpful
• Ability to work well under pressure and adjust quickly to changing priorities while maintaining a high level of productivity
• Strong written and verbal communication skills
• Excellent organizational, problem-solving, analytical and decision-making skills
• Flexibility for overtime required

Benefits and Salary

We know that the needs of our employees vary and can change throughout the different stages of life. That's why we offer a wide array of flexible benefit options designed to help you live healthy, live well , and live for tomorrow . In addition to medical, dental, vision, profit-sharing, generous paid time off, and numerous other benefits, we also provide a flexible reimbursement account that helps pay for the things that contribute to your personal well-being, in your own way.


This is an hourly, non-exempt position that is eligible for a generous overtime plan that exceeds minimum legal requirements.


The anticipated good-faith base salary range for this position is:


New York: $48,000 to $66,000 per year.


Your exact offer will be based on a variety of factors, including but not limited to, your experience, skills, and overall qualifications. We also review compensation regularly against industry benchmarks and performance outcomes, so you can grow your career here with confidence-knowing your pay recognizes both your impact and our commitment to an equitable approach.


In addition to a competitive base salary, certain positions are eligible for a comprehensive performance-based bonus, payable monthly or annually.


Commitment to Equal Opportunity

ArentFox Schiff is committed to equal employment opportunity and diversity in the workplace. We base all employment decisions on merit and maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, sexual orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.


* The job description is a general summary of the major duties. It may not specify all duties, tasks, and assignments associated with a job. It does not limit or in any way modify the right of management to direct, assign, and control the work of employees in a unit. Accuracy, attention to detail, ability to work effectively in a team environment, and ability to work in an atmosphere of multiple projects and shifting priorities are requirements of all jobs at ArentFox Schiff LLP. Additional job-related qualifications may be specified for some openings. Job descriptions are subject to periodic review and modification.


Working Conditions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.


N/A = 0-10%, Occasionally = 11-33%, Frequently = 34 - 66%, Constantly = 67 - 100%


Requirement


Frequency


Travel


N/A


Sitting


Constantly


Standing


Occasionally


Walking


Occasionally


Reading


Constantly


Typing


Constantly


Concentration


Constantly


Oral and Written Communication


Constantly


Horizontal Reaching


N/A


Vertical Reaching


N/A


Twisting


N/A


Repetitive Arm/Hand/Finger Movements


Frequently


Weight


Occasionally, up to 15 lbs.