Administrative Services Coordinator - School of Music

Administrative Services Coordinator

The School of Music is seeking a full-time Administrative Services Coordinator. This position performs administrative and academic support in the School of Music requiring a high degree of discretion and independent judgment and gives occasional support to other Performing Arts departments as needed. This position serves as the first point of contact for all visitors to the School of Music and assists, faculty, staff, and students with day-to-day operations.

Key Responsibilities:

• Serve as coordinator and main point of contact for the School of Music administrative office, triaging requests for information to faculty and staff as needed.
• Support the daily operations of the School of Music, including, but not limited to, assistance at specialized events and activities, procurement of office and event supplies, and managing School of Music websites.
• Provide administrative supervision for student monitors in the School of Music and house managers and ushers for School of Music and events. This includes recruitment, onboarding, and scheduling.
• Track event attendance and visitor data for the School of Music.
• Other duties as assigned by the School of Music Operations Specialist and the Performing Arts Administrator in support of the School of Music and Performing Arts at Iowa.

Education Required:

• Bachelor's degree or an equivalent combination of education and administrative work experience is required.

Required Qualifications:

• Some (6 months to 1 year) administrative experience is required.
• Demonstrated extensive knowledge and application of oral and written communication and relationship building skills.
• Must be proficient in Microsoft Office, including Outlook, Word, and Excel.
• Knowledge of and ability to utilize tools, techniques and processes for gathering and reporting data.

Desired Qualifications:

• Knowledge of university policies and procedures.
• Previous administrative experience in a higher education setting.
• Experience supervising student employees or professional staff.
• Knowledge of and/or interest in music and the performing arts.

Position and Application details:

• In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission.
• Resume
• Cover Letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. Please note that this position is not eligible for visa sponsorship in the United States.

Benefits Highlights:

Regular salaried position. Pay Level 2B. Located in Iowa City, Iowa. Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans. For more information about Why Iowa? Click here.

About Iowa:

Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. Join us in making a difference at a leading Big Ten university and premier public research institution.