Administrative Assistant II

Job Description

Job Description

Job Title: Administrative Assistant II

Location: Kings Mountain, NC – Fully Onsite

Type: Full-Time – Contract-to-Hire

Schedule: Monday–Friday | 8:00 AM–5:00 PM

Compensation: $25.00 – $26.00 / Per hour

Education: High school diploma or equivalent required; degree preferred

Benefits: This position is eligible for medical, dental, vision, and 401(k).

 

Overview:

A growing organization is seeking an experienced Administrative Assistant II to provide day-to-day administrative support in a fast-paced office environment. This role is primarily administrative and will support multiple business operations, with responsibilities including timecard and payroll support, invoice processing, recordkeeping, reporting, and coordination with employees, vendors, staffing partners, and leadership.

The ideal candidate will have strong attention to detail, excellent organizational skills, strong software abilities, and the ability to work independently. Experience is valued more heavily than education, and the ability to quickly learn new systems is important for success in the role.

 

Key Responsibilities:

• Provide day-to-day administrative support to leadership and operations teams.
• Follow up with approximately 30 employees to collect timecards for payroll each Monday.
• Review and reconcile employee timecards and enter approved leave adjustments.
• Maintain accurate payroll, attendance, and employee records.
• Communicate with staffing partners regarding employee timecards and documentation.
• Enter, index, and maintain invoices and supporting documentation.
• Review, code, and process office invoices accurately and on time.
• Assist with billing, invoice support, and other accounting-related administrative tasks as needed.
• Support customer billing, order coordination, and related administrative activities.
• Set up vendors, customers, and other business partners in company systems.
• Collect and maintain required documentation.
• Review and process invoices from third-party vendors.
• Process credit card payments as needed.
• Compile and maintain daily operational reports.
• Retrieve records, prepare summaries, and respond to administrative inquiries.
• Coordinate with employees, staffing partners, vendors, customers, and leadership.
• Maintain accurate records across multiple systems.
• Support multiple locations and business operations.
• Perform additional administrative duties and projects as assigned.

 

What They're Looking For:

• High school diploma or equivalent required; associate degree preferred.
• 3–5 years of administrative experience preferred.
• Strong attention to detail and accuracy.
• Excellent organizational, time-management, and problem-solving skills.
• Ability to manage multiple priorities and recurring deadlines.
• Strong verbal and written communication skills.
• Previous experience with payroll support, timecards, attendance tracking, invoices, billing, or related administrative functions preferred.
• Ability to work independently and take ownership of recurring responsibilities.
• Comfortable working in a fast-paced environment with changing priorities.
• Strong interpersonal skills and a positive, team-oriented personality.
• Ability to maintain confidentiality when handling employee, payroll, customer, and financial information.
• Ability to learn new software and systems quickly.
• Comfortable working fully onsite in Kings Mountain.

 

Systems & Tools:

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft Office Suite
• Microsoft Dynamics 365 Business Central
• SAGE / SAGE Paperless
• ERP or accounting systems

 

Work Environment:

• Fully onsite office environment.
• Smaller team environment with opportunities to work closely with leadership.
• Primarily administrative responsibilities with exposure to payroll support, invoices, reporting, and business operations.
• Role supports multiple locations and business operations.
• Business casual dress code.

 

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other protected characteristic in accordance with applicable federal, state, and local laws. Reasonable accommodations are available for qualified individuals with disabilities upon request.

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