Personal Injury Case Manager

Position Summary Personal Injury Case Manager Bilingual English/Spanish About us Our company is a client-focused personal injury law firm dedicated to representing individuals injured in motor vehicle accidents and other negligence-related incidents. The firm combines compassionate client service, experienced legal advocacy, measurable performance standards, and advanced technology to move cases efficiently toward resolution. The firm is an early adopter of legal technology and artificial intelligence. After using Filevine for case management since 2017, the firm is transitioning to EvenUp's AI-powered case management platform to streamline routine administrative tasks, improve workflow consistency, and allow Case Managers to focus on medical management, strategy, negotiation, and client relationships. Position Summary We are seeking an experienced, bilingual Personal Injury Case Manager to oversee a portfolio of pre-litigation personal injury cases from initial case development through settlement. The Case Manager will serve as the client's primary point of contact and will be responsible for medical management, treatment monitoring, client communication, insurance-adjuster communication, case strategy, settlement preparation, and negotiation under attorney supervision. This is not a purely administrative position. The firm has Case Coordinators and technology systems that support claims setup, records collection, lien matters, and other administrative processes. The Case Manager is expected to understand the complete case, identify opportunities and risks, guide the client's medical treatment journey, resolve bottlenecks, and make informed recommendations to the supervising attorney. The ideal candidate can independently manage approximately 70 to 80 active cases while maintaining close attention to the facts, injuries, treatment, insurance coverage, damages, and strategic nuances of each matter. As the firm's AI tools and standard operating procedures continue to develop, the caseload may increase to approximately 100 active cases. Success requires more than high-volume experience. The firm is seeking someone who can manage a substantial caseload while providing thoughtful case strategy, accurate documentation, timely follow-up, strong client service, and individualized attention. Work Arrangement This is an on-site position based at the firm's office in Henderson, Nevada 89052. Candidates must be able to commute reliably to the office and work the established full-time schedule. Remote employment is not currently available for this opening. Caseload and Performance Expectations Active Caseload The expected starting caseload is approximately 70 to 80 active pre-litigation cases. The caseload may increase to approximately 100 cases as the firm completes its technology implementation and improves workflows. The firm currently signs approximately 30 new cases per month across a team of approximately five to six Case Managers. Case Managers must move cases forward consistently so that incoming and resolved cases remain reasonably balanced. Performance Expectations Case Managers are expected to~ Meet established key performance indicators. Follow the firm's standard operating procedures. Maintain accurate and current case-management records. Progress cases without unnecessary delay. Complete timely client follow-up. Monitor treatment and prevent gaps in care. Obtain and evaluate insurance coverage information promptly. Review and finalize demands efficiently. Resolve cases at an appropriate pace while maintaining quality. Work independently and ask targeted questions when attorney input is genuinely required. Use AI and automation to improve efficiency without sacrificing accuracy or professional judgment. Key Responsibilities Pre-Litigation Case Management Manage a portfolio of personal injury matters from post-intake case development through pre-litigation settlement. Maintain a complete understanding of the facts, liability, injuries, treatment, insurance coverage, damages, and strategic posture of every assigned case. Develop and update case plans based on the unique circumstances of each client. Monitor deadlines, case milestones, outstanding tasks, and potential delays. Identify case risks, missing information, and strategic opportunities. Advance cases consistently in accordance with firm KPIs and SOPs. Escalate legal, ethical, medical, coverage, or valuation concerns to the supervising attorney. Prepare matters for attorney review, demand submission, negotiation, settlement, or transfer to litigation. Medical Management Guide clients through the treatment phase of their personal injury claims. Monitor medical treatment, diagnoses, referrals, imaging, specialist care, procedures, and recovery progress. Review medical records, diagnostic reports, billing ledgers, treatment summaries, and provider recommendations. Identify treatment gaps, missed appointments, unresolved referrals, or documentation deficiencies. Communicate with clients regarding the importance of treatment compliance and medical follow-up. Help coordinate communication with medical providers when records, bills, referrals, or treatment updates are needed. Evaluate whether the medical documentation supports the reported injuries and claimed damages. Identify when attorney input is needed regarding treatment strategy or case value. Maintain accurate and timely medical-management notes in the case-management system. Medical management and client communication are the primary responsibilities of this position. Client Communication and Support Serve as the primary point of contact for assigned clients. Provide regular and meaningful case-status updates. Explain the pre-litigation process, treatment expectations, insurance procedures, and next steps. Communicate complex legal and medical information clearly in English and Spanish. Respond to client questions promptly and professionally. Set appropriate expectations regarding timelines, settlement, treatment, and case progression. Document all important client communications. Recognize when a client concern requires attorney involvement. Maintain empathy while encouraging accountability and cooperation. Deliver an organized, responsive, and professional client experience throughout the case. Insurance Coverage and Adjuster Communication Communicate with liability and first-party insurance adjusters. Obtain policy information, declaration pages, and available coverage limits promptly. Follow up consistently when carriers fail to provide required information. Use approved third-party services when necessary to obtain policy-limit or insurance-coverage information. Monitor liability decisions, coverage questions, recorded-statement requests, and claim developments. Maintain accurate documentation of adjuster communications. Escalate disputed liability, inadequate coverage, bad-faith concerns, or complex insurance issues to the supervising attorney. Avoid unnecessary delay when a firm-approved cost or vendor service is necessary to move the case forward. Demand Package Review Use the firm's AI-supported demand process to generate draft demand packages. Review AI-generated demands carefully for factual, medical, financial, and legal accuracy. Confirm that the treatment chronology, injuries, diagnoses, medical expenses, lost wages, and damages are accurately represented. Verify that exhibits and supporting documents are complete, correctly labeled, and consistent with the demand. Identify missing records, bills, reports, photographs, wage documentation, or other evidence. Correct errors or incomplete information before attorney review. Submit the demand to the supervising attorney for approval. Finalize and send approved demands to the appropriate insurance carrier. Track demand deadlines and adjuster response dates. The Case Manager does not write demands manually from the beginning. The firm uses AI to prepare the initial draft, but the Case Manager remains responsible for reviewing its accuracy and ensuring that the final package is complete and appropriate. Settlement Negotiation Review Review settlement offers and supporting case information. Communicate with adjusters regarding offers, counteroffers, and outstanding case issues. Negotiate personal injury claims under attorney supervision. Prepare case summaries and recommendations for attorney review. Understand the relationship among liability, causation, treatment, damages, coverage, liens, and settlement value. Communicate authorized offers and settlement developments to clients. Document negotiations accurately and promptly. Follow attorney direction regarding settlement authority and negotiation strategy. Recognize when a matter should be escalated or evaluated for litigation. Property Damage Support Work with Case Coordinators to help clients resolve property-damage matters. Assist with vehicle-repair coordination. Help clients obtain rental vehicles when coverage is available. Support total-loss documentation and communication. Communicate with insurance carriers regarding property-damage status. Escalate disputed valuation, coverage, or liability matters when appropriate. Prior property-damage experience is helpful but not required. The firm can provide training in this area. Case Coordinator Collaboration The Case Manager works in tandem with a Case Coordinator who may assist with~ Opening insurance claims. Requesting medical records and billing statements. Supporting lien-reduction activities. Maintaining administrative documentation. Completing other routine case-support tasks. The Case Manager remains responsible for overall case strategy, medical management, client communication, meaningful follow-up, demand readiness, and case progression. Settlement and Case Handoff Continue communicating with clients after a pre-litigation settlement. Coordinate with the accounting and disbursement team as it prepares the final settlement distribution. Keep clients informed regarding lien resolution and expected disbursement timing. Confirm that case-management tasks are complete before closure. Transfer cases to the litigation team when a lawsuit becomes necessary. Prepare clear handoff information when transferring a matter. Ensure that the client understands the transition to the litigation team. Case Managers do not remain responsible for the litigation phase once a case is formally transferred. Technology and AI Adoption Use EvenUp's AI-powered case management platform as the firm's primary case-management system. Follow automated workflows, voice-agent processes, task reminders, and future SOPs. Use AI-generated work product as a starting point while independently verifying accuracy. Adapt quickly to system modifications and new technology. Maintain complete and accurate data within the CRM. Use technology to reduce routine administrative work and increase time available for strategy and client service. Provide feedback on workflows and system improvements. Remain open to continued automation, artificial intelligence, and legal-technology developments. Because the EvenUp case-management platform is new, previous experience with it is not required. Experience with Filevine or another legal case-management platform is beneficial. More important is a demonstrated ability to learn and embrace new technology. Required Qualifications Must-Have Qualifications Must-Have Qualifications At least one year of direct personal injury law firm experience. Experience managing or materially supporting pre-litigation personal injury cases. Professional fluency in English and Spanish, both written and spoken. Ability to communicate legal and medical concepts accurately in both languages. Experience communicating directly with personal injury clients. Working knowledge of motor vehicle accident claims. Ability to interpret medical records, diagnostic reports, treatment notes, and billing ledgers. Understanding of the pre-litigation personal injury case lifecycle. Experience communicating with insurance adjusters and medical providers. Ability to manage a substantial caseload and multiple competing deadlines. Strong attention to detail. Strong organization, prioritization, and follow-up skills. Ability to work independently after training. Sound judgment regarding when to act independently and when to request attorney guidance. Comfort using case-management software and digital workflows. Willingness to adopt AI-based technology and changing SOPs. Professional, empathetic, and client-focused communication skills. Reliable transportation and ability to work on-site in Henderson, Nevada. Preferred Qualifications Preferred Qualifications Three or more years of personal injury case-management experience. Experience independently managing 70 or more active cases. Experience managing motor vehicle accident claims from intake through settlement. Experience with medical-management strategy. Experience reviewing demands or AI-generated demand packages. Experience negotiating personal injury claims under attorney supervision. Experience obtaining policy limits and declaration pages. Property-damage experience. Experience with Filevine, EvenUp, or comparable legal case-management software. Familiarity with Nevada personal injury practice and insurance procedures. Experience working with KPIs, productivity expectations, and formal SOPs. Certified Nevada Notary Public or willingness to obtain notary certification. Core Competencies Personal Injury Case Management Pre-Litigation Case Management Motor Vehicle Accident Claims Medical Management Client Communication Bilingual English and Spanish Insurance Adjuster Communication Settlement Negotiation Demand Package Review AI-Generated Legal Documents EvenUp Filevine Legal Case Management Software Medical Records Review Medical Billing Review Insurance Coverage Analysis Policy Limits Property Damage Claims Case Strategy Caseload Management KPI Management SOP Compliance Legal Technology Attention to Detail Client Advocacy Time Management Independent Decision-Making Profile The ideal candidate The ideal candidate~ Has meaningful experience managing pre-litigation personal injury files. Understands how to develop a case rather than simply complete assigned tasks. Can explain their strategy for moving a case from initial treatment through settlement. Maintains close attention to the individual facts and medical details of every matter. Can manage 70 to 80 active cases without losing control of deadlines, treatment, communication, or strategy. Is prepared to manage additional files as improved systems reduce routine administrative work. Communicates professionally and empathetically in English and Spanish. Understands when to follow up persistently with adjusters, providers, or vendors. Is comfortable recommending necessary case expenses when they will prevent larger delays or problems. Reviews AI-generated work carefully instead of assuming that technology is always correct. Embraces new technology and is willing to change established work habits. Can meet KPIs without requiring constant reminders. Works independently but seeks guidance at the correct time. Demonstrates sound judgment, accountability, professionalism, and urgency. Values both the big-picture case strategy and the details that determine the quality of the outcome. What Success Looks Like A successful Personal Injury Case Manager will~ Maintain an organized caseload of approximately 70 to 80 active matters. Be prepared to scale toward approximately 100 cases as technology and workflows improve. Keep clients informed and engaged throughout the pre-litigation process. Prevent unnecessary gaps in medical treatment. Identify case issues before they become major delays. Obtain policy-limit and insurance information promptly. Review and finalize AI-generated demands accurately. Move demands to attorney review without avoidable bottlenecks. Negotiate claims effectively under attorney supervision. Maintain accurate and current case-management records. Meet the firm's KPIs and follow established SOPs. Balance empathy with professional case leadership. Use technology to improve productivity while maintaining independent judgment. Require minimal handholding after completing onboarding and training. Non-Desirable Candidate Characteristics Likely Disqualifiers No personal injury law firm experience. Cannot communicate professionally in both English and Spanish. Cannot work on-site in Henderson, Nevada. Is uncomfortable managing a substantial caseload. Is unwilling to use AI, legal technology, or changing case-management systems. Cannot interpret medical records or billing information. Has no understanding of the pre-litigation personal injury lifecycle. Requires continuous supervision after training. Cannot maintain client confidentiality. Demonstrates poor client communication or unprofessional conduct. Case-Management Red Flags Claims to have managed a large caseload but handled only a small, segmented portion of each file. Cannot explain how they develop or "work up” a personal injury case. Focuses exclusively on completing tasks without understanding case strategy. Does not monitor medical treatment or treatment gaps. Cannot explain how liability, causation, treatment, damages, liens, and coverage affect case value. Allows policy-limit requests or demands to remain pending without persistent follow-up. Cannot describe prior communication with adjusters, providers, or clients. Has weak documentation habits. Frequently misses deadlines or follow-up dates. Cannot prioritize files based on urgency, medical status, or settlement readiness. Is hesitant to escalate significant issues to the supervising attorney. Avoids making decisions even when authority and procedures are clear. Technology Red Flags Resists changing established processes. Refuses to use AI-generated work product. Relies on AI output without checking it for accuracy. Has difficulty learning new case-management systems. Cannot comfortably communicate with a client while entering accurate notes. Avoids digital workflows or automated task systems. Views SOPs and KPIs as unnecessary restrictions. Is unwilling to adapt as the firm improves its processes. Behavioral Red Flags Requires repeated reminders to complete routine follow-up. Lacks empathy or patience with injured clients. Demonstrates poor judgment regarding case expenses. Delays necessary action to avoid reasonable case costs. Becomes overwhelmed by competing deadlines. Is defensive when receiving feedback. Demonstrates poor accountability for case delays or mistakes. Is overly confident but cannot support claims of expertise with detailed examples. Is primarily interested in using an offer to negotiate higher compensation with a current employer. Cannot provide a credible reason for seeking a new position. Shows limited interest in long-term growth with the firm. #HireFinder We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us. #J-18808-Ljbffr