Procurement Administrator

NukeMed Technologies is a growing Contract Development and Manufacturing Organization (CDMO) based in Indianapolis, Indiana, and production locations in South Bend, IN; Bunker Hill, IN; and Danbury, CT with plans for additional future production facilities. We are seeking a Procurement Administrator to support our growing company. The Procurement Administrator will be responsible for sourcing and procuring materials, components, and services required for production and business operations, while managing vendor relationships and maintaining accurate procurement records in NetSuite. ESSENTIAL FUNCTIONS Create, manage, and process purchase requisitions. Source and evaluate suppliers for raw materials, components, equipment, and services to meet quality, cost, and delivery requirements. Obtain competitive quotes and negotiate pricing, lead times, and terms with vendors. Monitor open purchase orders to ensure on-time delivery; proactively communicate delays or supply risks to internal stakeholders. Receive and review order confirmations, packing slips, and invoices; resolve discrepancies with vendors and accounts payable. Maintain accurate vendor and item master records within NetSuite, including pricing, lead times, and preferred supplier assignments. Collaborate with Engineering, Manufacturing, and Inventory Control teams to plan and fulfill material requirements. Support new product introductions by sourcing components and establishing supplier relationships. Track and report on key procurement metrics including cost savings, on-time delivery, and vendor performance. Assist with the evaluation and qualification of new suppliers, including review of certifications and compliance documentation. Support periodic physical inventory counts and reconciliation activities as needed. Update NetSuite purchase orders with vendor-provided delivery dates, tracking information, and order status changes; proactively communicate shipment updates and potential delays to the original requestor and relevant stakeholders. KNOWLEDGE-SKILLS-ABILITIES Procurement Knowledge – Understanding of procurement principles, supply chain processes, and vendor management best practices. ERP Proficiency – Hands-on experience with NetSuite or a comparable ERP system for creating and managing purchase orders, receipts, and vendor records. Negotiation Skills – Ability to negotiate favorable pricing, payment terms, and delivery schedules with suppliers. Analytical Thinking – Ability to evaluate quotes, assess total cost of ownership, and identify cost reduction opportunities. Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Communication – Ability to communicate clearly and professionally in both written and verbal form with internal teams and external vendors. Time Management – Managing one’s own time effectively to prioritize tasks, meet deadlines, and respond to urgent supply needs. Attention to Detail – Ensuring accuracy in purchase orders, pricing, quantities, and delivery information. Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative sourcing solutions. Coordination – Adjusting actions in relation to others’ actions across departments to ensure smooth procurement operations. Written Comprehension – The ability to read and understand vendor quotations, contracts, specifications, and compliance documentation. Deductive Reasoning – The ability to apply general procurement rules and policies to specific situations to produce sound decisions. Adaptability & Flexibility – Ability to adjust to changing priorities and business needs while maintaining accuracy and productivity. TRAVEL Occasional travel may be required on an as-needed basis for supplier visits and intercompany site visits. Routine or extensive travel is not anticipated. REQUIRED EDUCATION AND EXPERIENCE HS diploma or higher. 2+ years of experience in procurement, or supply chain in a manufacturing or production environment. Strong computer skills including data entry and the MS Office suite of tools. Demonstrated experience with an ERP system for procurement and inventory transactions. Strong attention to detail and organizational skills. Flexibility and the ability to adapt as business needs evolve. PREFERRED EDUCATION AND EXPERIENCE Associate’s or Bachelor’s degree in Supply Chain Management, Business, or a related field. Direct experience with NetSuite ERP, including PO creation, vendor management, and reporting. Experience in a contract manufacturing, medical device, or highly regulated manufacturing environment. Familiarity with ISO quality standards or supplier qualification processes. ADDITIONAL REQUIREMENTS Pass a Background Check. Prolonged periods of sitting at a desk and working on a computer. ADDITIONAL INFORMATION/BENEFITS Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. We recognize that people come with a wealth of experience and talent beyond just the technical requirements of the job. If your experience is close to what you see listed here, please still consider applying. Diversity of experience and skills combined with passion is a key to innovation and excellence; therefore, we encourage people from all backgrounds to apply to our positions. Please let us know if you require accommodation during the interview process. We are an equal opportunity employer. Qualified applicants shall be considered for all positions without regard to race, color, sex, religion, national origin, age, disability, veteran status, or any other status protected by federal, state or local law. Refusal to submit to testing will result in disqualification of further employment consideration. #J-18808-Ljbffr